Job Description:

Job Title: Executive Assistant (EA) to Managing Director

Location

Kolkata

Reporting To

Managing Director / Business Head

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in daily business operations, reporting, coordination, and project tracking. The role requires robust analytical, communication, and follow-up skills to ensure smooth execution of key business initiatives across departments.

Key Responsibilities

1. Management Reporting & Business Performance Monitoring

- Prepare daily performance reports by collecting data from all departments including HR, Operations, Utilities, Marketing, and Finance.

- Consolidate information into prescribed reporting formats for management review.

- Monitor actual performance against targets and highlight deviations, risks, and exceptions.

- Coordinate with department heads to obtain clarifications and ensure report accuracy.

2. Executive Coordination & Task Management
- Maintain and update daily task trackers, action items, and priority schedules for the Managing Director.

- Track medium-term and long-term projects and ensure timely follow-up with stakeholders.

- Coordinate internal and external communications on behalf of the Managing Director as required.

- Schedule meetings, follow-ups, and ensure closure of assigned action points.

3. Follow-up & Project Tracking
- Prepare and maintain MD task pending lists.

- Regularly follow up with department heads and team members regarding task completion.

- Update project status reports on a weekly or alternate-day basis.

- Escalate delays and bottlenecks for timely resolution.

4. Documentation & Record Management
- Maintain organized digital and physical filing systems.





- Create and manage formats, templates, records, and project documentation.

- Ensure proper documentation and easy retrieval of business-critical information.

5. Cross-Functional Coordination
- Act as a central coordination point for interdepartmental initiatives.

- Support implementation of system improvement and cost-saving projects.

- Facilitate communication and collaboration among various departments to ensure project success.

6. MIS & Business Analysis Support
- Learn and assist the MIS team in product costing activities.

- Support preparation of MIS reports and management dashboards.

- Analyze business data and provide insights for top management review.

- Assist in generating reports for strategic decision-making.

7. Additional Responsibilities
- Undertake any other assignments delegated by the Managing Director from time to time.

- Support special projects, audits, business reviews, and organizational initiatives.

Desired Candidate Profile

- Graduate/Postgraduate in Business Administration, Commerce, Engineering, or related field.

- 2–6 years of experience in Executive Assistant, MIS, Business Coordination, or Management Support roles.

- Strong proficiency in MS Excel, PowerPoint, Google Sheets, and reporting tools.

- Excellent organizational, communication, and follow-up skills.

- Ability to handle confidential information with discretion.

- Strong analytical mindset and attention to detail.

- Ability to work across functions and manage multiple priorities effectively.

Key Competencies

- Reporting & Data Analysis

- Executive Coordination

- Project Tracking

- MIS Reporting

- Stakeholder Management

- Documentation & Record Keeping

- Problem Solving

- Time Management

- Communication Skills

📌 Executive Assistant (Kolkata)
🏢 RECEX
📍 Kolkata