Calendar Management- Completes a broad variety of administrative tasks for the leader including managing an extremely active and complex calendar of appointments

Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem with planned business travel to drive schedule efficiency.

Schedules and implements Leadership Rhythm of the Business (ROB) including staff meetings, events and off sites, including meeting logistics, and material preparation

Liaises with offices of Leaders in India and global stakeholders across multiple time zones for meetings/projects /events

Helps drive completion of key deliverables and following up on outstanding action items.

Support in engineer morale activities and goodies shortlisting, procurement and co-ordination

Completing expense reports, maintaining schedules, plans and coordinating team/ office events.

Submit facilities request, manage alias & new hire onboarding support

Space management

Manage office hardware and supply needs for the team, including PC refresh and asset management

Any adhoc administrative tasks





Experience in tracking timelines by working with regional and global stakeholders

Hands on experience in excel in creating charts and hands on experience in creating power point presentations

Required and Preferred Qualifications should include:

8+years of demonstrated executive, operations, sales/marketing and/or office administrative experience in a fast-paced setting

Complex calendaring experience

Experience in supporting a senior leader's office in a global organization

Strong interpersonal, verbal and written communication skills

Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

Attention to detail with strong problem-solving and troubleshooting skills

Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor

Ability to handle confidential information and demonstrating the highest levels of integrity, discretion and judgement always

Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.

📌 Administrative Assistant (Bengaluru)
🏢 TRIGENT SOFTWARE PRIVATE
📍 Bengaluru