Job Description Job Description – Administration Manager
n Key Responsibilities
n 1. General Administration
n n Ensure the smooth day-to-day functioning of office administration and support services.
n Maintain organized office systems, workspaces, storage areas, and administrative processes to enable efficient operations.
n Provide seamless administrative support to all business functions while ensuring adherence to company policies and procedures.
n Coordinate routine office requirements, supplies, and administrative resources.
n n 2. Vendor Management, Compliance & Documentation
n n Manage and maintain contracts, licenses, insurance policies, statutory permits, and other legal documentation related to company operations and events.
n Maintain accurate and up-to-date records of vendors, venues, service providers, office assets, and inventory.
n Coordinate with vendors to ensure compliance with contractual and statutory requirements.
n Ensure all administrative documentation is complete, organized, and readily accessible for audits and operational requirements.
n n 3. Event Logistics & Operational Support
n n Coordinate procurement, travel arrangements, accommodation, transportation, and other logistical requirements to support successful event execution.
n Be available to travel and provide on-ground administrative and logistical support at event venues whenever assigned.
n Coordinate movement of event materials, equipment, and documentation while ensuring timely delivery to event sites.
n Support event teams by managing vendor coordination, food & beverage arrangements, travel logistics, and administrative requirements before, during, and after events.
n n 4. Budget Management & Cost Control




n n Monitor and manage administrative budgets while ensuring optimum utilization of resources.
n Coordinate with the Finance team for invoice tracking, vendor payments, and budget reconciliation.
n Identify opportunities to improve administrative efficiency and implement cost-saving initiatives without compromising service quality.
n n 5. Invoice Processing & Financial Controls
n n Submit vendor invoices, particularly transport and travel-related bills, to Finance within agreed timelines.
n Verify all invoices against approved master sheets and supporting documentation before submission.
n Ensure invoice accuracy by validating rates, quantities, GST, TDS applicability, and vendor information.
n Maintain complete documentation supporting all administrative expenses.
n Submit cash expense statements and supporting bills promptly without requiring follow-ups.
n n 6. Process Management & Documentation
n n Maintain and regularly update the Administration Workflow Master Sheet and other operational trackers.
n Ensure all administrative processes, records, and documentation remain accurate, current, and easily accessible.
n Continuously improve documentation standards and process efficiency through regular reviews and updates.
n n 7. Facility Management
n n Ensure office premises, storage areas,



and event support facilities are safe, functional, and well maintained.
n Coordinate housekeeping, repairs, maintenance, and vendor services to maintain a skilled working environment.
n Ensure compliance with health, safety, and workplace cleanliness standards.
n n 8. Communication & Responsiveness
n n Demonstrate prompt responsiveness to calls, emails, messages, and internal requests during working hours.
n Maintain proactive communication with internal stakeholders, vendors, and event teams to ensure timely completion of tasks.
n Take ownership of assigned responsibilities and minimize the need for repeated follow-ups or reminders.
n Escalate issues proactively whenever timelines, budgets, or operational commitments are at risk.
n n Qualifications & Experience
n Education
n n Bachelor's degree in business administration, Commerce, Management, or a related discipline.
n n Experience
n n 4–6 years of experience in Administration, Office Operations, Event Administration, or Facilities Management.
n Experience in the Event Management, Experiential Marketing, Media, Hospitality, or Advertising industry will be preferred.
n n Key Competencies
n n Strong organizational and multitasking skills.
n Excellent planning and coordination abilities.
n Attention to detail and documentation accuracy.
n Strong vendor management and negotiation skills.
n Financial discipline and administrative controls.
n Effective communication and stakeholder management.
n Ability to work under pressure and support multiple events simultaneously.
n High sense of ownership, accountability, and responsiveness.
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📌 Administration Manager (Bengaluru)
🏢 CAB Experiences
📍 Bengaluru