Job Description Role: Hotel Accounts Executive - Payables, Compliance & Reconciliation
n Company / Unit: Centre Point Hotels – Amravati
n Reporting To: Group Finance Head / CEO
n Key Job Roles
n 1. Vendor Bill Receipt
n Receive vendor bills from purchase, stores, departments, contractors, and service providers.
n 2. PO-GRN-Bill Matching
n Match purchase order, goods receipt note, delivery challan, invoice quantity, rate, and department approval before booking the bill.
n 3. Service Bill Verification
n Check service bills with work completion certificate, department confirmation, contract terms, attendance sheet, AMC agreement, or approval note wherever applicable.
n 4. Expense Booking
n Book expenses under correct ledger heads such as food, beverage, housekeeping, engineering, admin, repair and maintenance, linen, manpower, electricity, security, sales, and other operating expenses.
n 5. Cost Centre Tagging
n Tag expenses correctly to rooms, F&B;, banquet, lawn, admin, engineering, housekeeping, or common expenses as applicable.
n 6. GST Input Checking
n Check GST number, invoice date, taxable value, GST amount, vendor status, and input eligibility before booking GST credit.
n 7. TDS Applicability Checking
n Check TDS applicability on vendor bills, contractor bills, rent, professional fees, commission, security, housekeeping, manpower, and other applicable payments.
n 8. Vendor Bill Booking
n Book vendor bills accurately in the accounting system with correct ledger, GST, TDS, cost centre, and narration.
n 9. Pending Bill Tracking




n Maintain a list of bills pending due to missing PO, GRN, approval, rate mismatch, GST issue, or incomplete documents.
n 10. Vendor Ageing Preparation
n Prepare vendor ageing and classify payables as due, not due, urgent, disputed, or on hold.
n 11. Payment Schedule Preparation
n Prepare weekly payment schedule based on due dates, vendor priority, approval status, and fund availability.
n 12. Vendor Payment Entry
n Post payment entries after confirmation from the Unit Finance Controller and bank statement.
n 13. Vendor Ledger Reconciliation
n Reconcile vendor statements with hotel books and identify differences, duplicate bills, debit notes, credit notes, short supply, or advance adjustments.
n 14. Vendor Advance Tracking
n Track advances paid to vendors and ensure timely adjustment against future bills.
n 15. Debit Note / Credit Note Accounting
n Record debit notes and credit notes for rate difference, quality deduction, rejected material, shortage, service issue, or excess billing.
n 16. Inventory & Stores Accounting Support
n Check GRNs, stock issues, inter-department transfers, wastage entries, breakage entries, and monthly stock valuation support.
n 17. Payroll Coordination
n Coordinate with HR for attendance, leave,



salary inputs, staff advance, contractor manpower bills, incentives, deductions, and full and final settlement.
n 18. Salary & Contractor Bill Booking
n Book salary expense, contractor manpower bills, staff advances, recoveries, and related payable entries.
n 19. Statutory Working
n Prepare data for GST, TDS, PF, ESIC, qualified tax, and other statutory payments as required by the Unit Finance Controller or corporate accounts team.
n 20. GST Reconciliation Support
n Match purchase GST with GSTR-2B/2A and highlight mismatches, missing invoices, vendor non-filing, or ineligible input.
n 21. TDS Reconciliation Support
n Prepare TDS payable working, vendor-wise TDS deduction details, and support quarterly TDS return data.
n 22. Bank Reconciliation Support
n Assist in bank reconciliation by identifying vendor payments, statutory payments, internal transfers, bank charges, and unidentified entries.
n 23. Trial Balance Ledger Scrutiny
n Review assigned ledgers such as creditors, expenses, advances, statutory liabilities, provisions, prepaid expenses, security deposits, and suspense accounts.
n 24. Monthly Closing Support
n Prepare month-end entries for provisions, prepaid expenses, expense accruals, GST/TDS reconciliation, vendor ageing, stock adjustment, and supporting schedules.
n 25. Balance Sheet Schedule Preparation
n n Prepare supporting schedules for creditors, advances, deposits, statutory dues, provisions, prepaid expenses, and other assigned ledgers.
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📌 Hotel Accounts Executive - Amravati (Payables, Compliance & Reconciliation)
🏢 Practic-Alt
📍 Amravati