Job Description:

Candidate must be from the surrounding locations only, i.e., Kadi, Kalol, Mahesana, etc.
Gender : Male

Job Purpose

Will be responsible for handling the entire gamut of HR, IR & Administration services at the Corporate office as well as other premises, including office locations and factory.

Responsibilities

1. Job Portal Management

- Ability to handle Job Portals like Naukri, Indeed, LinkedIn, etc.

2. HR Roles
- Recruitment Process

- Screening CV's

- Interview Coordination

3. Complete Joining Formalities of New Employees
- Send Offer Letter

- Confirm DOJ

- Facilitate Computer, Stationery, Mail ID, Mobile Phone, Internet, Empower

- Provide Policy Manual & Appointment Letter

- Coordinate induction training for new joiners

- Monitor daily attendance

4. HRMS & ERP
- Need manage HRMS & ERP software for HR requirements.

5. Recruitment & Training
- Recruit and train and allocate responsibilities to current joinee.

6. Employee Records
- Responsible to maintain records and compile reports concerning personnel-related data of employees and other professional data such as hires, transfers, performance appraisals, and absenteeism rates.

7. Employee Grievances
- Ensure speedy redressal of grievances in coordination with Department Heads.

8. Payroll & Benefits
- Ensure that services to all employees in the areas of wage/salary, disbursal of benefits etc. is handled in TAT Time.

9. Time Office Management
- Manage Time Office and ensure proper leave and salary administration.

10. Statutory Compliance
- Provide human resource generalist services, including compliance with regulatory agencies and maintain all statutory registers (i.e. ESIC, PF & all other statutory compliance as per labor law).

11. Budget Management
- Follow budgets for personnel and admin operations.





12. Travel Support
- Assisting Service team in Ticket booking as and when required.

13. Facility Administration

Responsible for facility administration and housekeeping activities of the organization, which will include:

- Maintaining cleanliness and hygiene at workplace

- Availability of stationery

- Machinery

- Furniture

- Fixtures

- Other basic resources

14. Maintenance
- Responsible for general repairs and maintenance required at office & Factory.

15. Employee Documentation

Responsible for issuing:

- Offer Letter

- Appointment Letter

- Increment Letter

- Promotion Letter

- Termination Letter

- Show Cause Notice

- Reliving Letter

16. Full & Final Settlement
- Responsible for preparing Full and Final and clearance the same within time.

17. UAN / ESIC / PF
- Assist in generating UAN number, ESIC number and also in PF withdrawal.

18. Contractor Documentation

Maintaining file of each contractor with following documents:

- Contract document or Work Order

- PF Code

- ESIC Registration

- EC Policy (if applicable)

- Contractor Details

- PF Challans

- Half-yearly and yearly returns

- Letters issued to contractor

- Letters received from contractors

- Show Cause, etc.

19. Employee ID Cards
- Issue ID card to employee.

20. Vendor Management
- Responsible to deal with vendors to provide general facilities to employees such as workplace hygiene & cleanliness,



food service (if any), transportation service etc.

21. Performance Evaluation
- Assist Management and Departmental Heads in performance evaluation (KRA-KPI) as per the evaluation system of the organization.

22. Security Management
- Monitor & improve the security services of the office and ensure that the company property is well protected, without any loss.

23. Inventory & Asset Management
- Monitor inventory of factory supplies and purchasing of new office material with attention to budgetary constraints.

- Tag the assets and maintain assets register.

24. Cost Monitoring
- Monitor costs and expenses of Service Department employees related to assist in budget preparation.

25. Facility Operations
- Oversee facilities services and maintenance activities.

- Ensure operations adhere to policies and regulations.

26. Additional Responsibilities
- Responsible for assisting with any additional tasks as assigned by the Company.

Requisite Skills

- Manage HRMS & ERP software

- Confident and assertive

- Excellent client-interfacing skills

- Administrative skills

- Excellent communication skills (written and verbal)

- Analytical skills

- Attentiveness to details

- Good listening

- Knowledge of functioning of businesses

- Self-grooming, logical reasoning and self-motivation

- MS Office proficiency

- Ability to handle confidential information with tact and discretion

- Ability to comprehend and analyze relevant industries for industry insights and trends

Desired Skills

- Ability to perform under pressure

- Being performance-driven and focused on results

- Ability to self-motivate and motivate others

Education

- Graduate in any discipline.

- PG/MBA in HR is preferred.

📌 HR & Admin Executive (Ahmedabad)
🏢 Kyara consulting
📍 Ahmedabad