Job Description Job Title: Secretary to CEO / Executive Assistant
n Location: Bangalore (Work from office)
n Industry: Information Technology / IT Services
n Job Summary
n The Secretary to the CEO provides executive administrative and coordination support to the CEO in a fast-paced IT services environment. The role requires strong business communication, confidentiality, stakeholder coordination, and the ability to manage executive schedules, corporate documentation, and operational priorities aligned with Indian corporate practices.
n Key Responsibilities
n Executive & Administrative Support
n n Manage CEO's calendar, appointments, business meetings, and travel arrangements (domestic & international).
n Prepare MIS reports, presentations, business reviews, and executive dashboards.
n Maintain strict confidentiality of business strategies, financial data, and HR matters.
n Screen calls, emails, and official correspondence on behalf of the CEO.
n n Corporate Coordination
n n Coordinate leadership meetings, board reviews, and client discussions.
n Prepare meeting agendas, MOM (Minutes of Meeting), and track action items.
n Facilitate communication between the CEO, department heads, clients, and partners.
n n IT Industry–Specific Support
n n Assist in coordinating client visits, project reviews,



and vendor interactions.
n Support proposal submissions, presentations, and internal business reviews.
n Work closely with HR, Finance, and Delivery teams for operational alignment.
n n Documentation & Compliance
n n Maintain corporate records, reports, and confidential documentation.
n Support preparation of internal communications, policy updates, and official letters.
n Assist in travel expense tracking, vendor coordination, and event logistics.
n n Required Qualifications
n n Bachelor's degree (Business Administration, Commerce, IT, or equivalent).
n 4–8 years experience supporting senior leadership (preferably IT industry).
n Strong MS Office / collaboration tools proficiency.
n Excellent business communication skills (verbal & written).
n n Key Competencies
n n Skilled confidentiality and integrity
n Strong organizational and multitasking ability
n Corporate communication etiquette
n Attention to detail and time management
n Ability to work in a dynamic IT business environment
n n Preferred Profile
n n Experience supporting CXO / senior IT leadership.
n Exposure to corporate governance, reporting, or client coordination.
n Knowledge of IT services business operations preferred.
n

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