Job Title: Deputy Manager / Manager - Admin

Role : Individual contributor

Reporting to: AGM Admin

Salary : 6- 9 LPA

Work Mode : Work from Office

Office Location: Arihant Aura Business Park, Turbhe, Navi Mumbai

Preferred Industry: Any

Company Overview:

Prop Solutions4u Pvt Ltd is a leading real estate firm known for its cutting-edge approach and exceptional results. We

are committed to achieving outstanding performance and providing our clients with superior real estate solutions.

Job Summary:

We are seeking a proactive and experienced professional to manage and streamline administrative operations across

our offices/sites. The ideal candidate will be responsible for facility management, vendor coordination, asset

management, security, travel and logistics, and general office administration. This role demands a hands-on

approach, strong communication, negotiation skills, and the ability to manage a team and vendors efficiently.

Key Requirements:

 Graduate/Postgraduate in any discipline (preferably in Business Administration / Management)

 5 –10 years of proven experience in administration or facility management

 Strong vendor management and negotiation skills

 Excellent interpersonal, leadership, and communication abilities

 Proficiency in Google Sheets, MS Office (Excel, Word, PowerPoint)

 Ability to multitask and work under pressure

 Experience in managing budgets and cost optimization

 Exposure to managing multi-location offices (preferred)

Responsibilities:

Office & Facility Management:

 Supervise daily administrative operations and ensure smooth functioning of facilities.





 Ensure upkeep, cleanliness, and safety of all office premises through effective supervision of housekeeping and

maintenance teams.

 Manage building and infrastructure maintenance, including electrical, plumbing, and air conditioning systems.

 Coordinate space planning, seating arrangements, and desk allocations.

Vendor Management:

 Identify, evaluate, and negotiate with vendors for services such as housekeeping, security, catering, facility

maintenance, pest control, and office supplies.

 Ensure service level agreements (SLAs) and annual maintenance contracts (AMCs) are in place and monitored for

quality and timely service.

 Conduct regular vendor performance reviews and optimize costs without compromising quality.

Asset & Inventory Management:

 Maintain updated records of company assets, including IT hardware, furniture, and office equipment.

 Manage stock and timely replenishment of office supplies and consumables.

 Conduct regular audits of physical assets and consumables inventory.

Travel & Logistics Coordination:

 Manage domestic and international travel arrangements for employees, including ticketing, accommodation,

and transportation.





 Maintain a travel policy framework and ensure compliance with travel budgets and entitlements.

Budget & Cost Management:

 Prepare and manage the administration budget and monitor expenses.

 Identify cost-saving opportunities in admin operations without affecting efficiency or quality.

 Approve and track purchase orders and vendor payments in coordination with finance.

Health, Safety & Compliance:

 Ensure compliance with fire safety regulations, health protocols, and local labour laws related to facility and

staff.

 Maintain documentation for statutory and regulatory compliance including licenses and certificates (e.g., fire

NOC, pollution control board clearance).

 Conduct regular facility safety drills and internal audits.

Team & Stakeholder Management:

 Manage a team of administrative and support staff, ensuring clarity in roles, training, and productivity.

 Coordinate with HR, IT, Finance, and Operations departments for seamless admin support across functions.

 Serve as a point of contact for senior leadership on facility and administrative matters.

Event & Visitor Management:

 Organize internal and external meetings, corporate events, training sessions, and town halls.

 Supervise front-office operations and visitor management systems.

Benefits to employees:

 Provident Fund

 Paid Leaves + Festival Holidays

 Medical Insurance + Personal Accident Insurance

 Maternity and Paternity leaves

 Annual Diwali Bonus

 Weekly, Monthly, and Quarterly Rewards to best-performing employees

📌 Deputy Manager / Manager - Admin (India)
🏢 Nameless
📍 India