Roles & ResponsibilitiesAdministrative Management
Handle day-to-day office administration activities.
Maintain office files, documents, and records properly.
Monitor office cleanliness and workplace discipline.
Coordinate with all departments for smooth operations.
Manage incoming calls, emails, and visitor coordination.
Staff Coordination
Follow up with staff attendance and work updates.
Coordinate meetings, schedules, and appointments.
Maintain staff communication through WhatsApp groups and calls.
Support HR activities and staff orientation.
Documentation & Accounts Support
Prepare quotations, MOM (Minutes of Meeting), invoices, and reports.
Maintain data in Google Sheets and office software.
Coordinate with accounts team for bills and payment follow-ups.
Support GST and office documentation process.
Vendor & Client Coordination
Coordinate with vendors, suppliers, and service providers.
Follow up with clients regarding meetings and project updates.
Maintain proper communication with customers and leads.
Operations Support
Assist in event coordination and infrastructure operations.
Support project planning and execution activities.
Maintain inventory and office supplies.
Ensure SOPs are followed properly.