Job Summary We are looking for a proactive and detail-oriented Operations Executive with a minimum of 2 years of experience to support and streamline daily business operations across India UAE and KSA This role requires a strong focus on travel and visa management vendor coordination procurement and internal operational process documentation management The ideal candidate should be process- driven budget-conscious and able to multi-task across regions Willingness to travel liaise with vendors and handle field-based requirements is essential Key Responsibilities Deliverables OutcomesMonitor and communicate regulatory changes in UAE India and KSA to internal stakeholders ensuring timely compliance and minimizing business risk Manage travel arrangements flights accommodation itinerary for employees to ensure cost- effective timely and hassle-free travel experiences Oversee end-to-end visa processing and immigration documentation to guarantee smooth onboarding and international mobility without delays Track and ensure adherence to all licensing and governance deadlines avoiding penalties and maintaining operational continuity Maintain and organize company documentation physical and digital ensuring quick retrieval version control and audit readiness Create and update process documentation and SOPs to standardize operations and improve internal efficiency Calendarize and track all recurring tasks such as renewals filings and compliance checks ensuring no deadline is missed Manage insurance policies including renewals coordination and claims to ensure continuous coverage and risk mitigation Handle vendor management including onboarding documentation renewals and performance coordination to ensure cost-effective and reliable service delivery Provide cross-functional operational and administrative support enhancing internal coordination and day-to-day business execution Key Skills Travel Visa Management Expertise Proven ability to manage end-to-end travel bookings and visa processes including coordination with embassies and agents Vendor Procurement Handling Experience in sourcing onboarding and managing vendors including documentation renewals and cost-effective procurement Regulatory Compliance Awareness Understanding of business licensing regulatory timelines and compliance in India UAE and KSA Advanced Excel Documentation Management Robust command over MS Excel for tracking reporting and data handling ability to maintain structured documentation physical and digital Field Coordination Travel Readiness Willingness and ability to travel locally regionally for vendor coordination documentation and site-based operational tasks Key Competencies Accountability Ownership Time Task Management Proactive Communication Stakeholder Management Problem Solving Decision Making Adaptability

📌 Office Operations Executive (Kerala)
🏢 ValueMentor
📍 Kerala