Role Summary

We are looking for a detail-oriented Travel Desk Management Executive to manage end-to-end corporate travel arrangements including visa processing, flight bookings (domestic & international), accommodation, and travel coordination for employees and management. The role requires robust coordination skills, vendor handling, and adherence to company travel policies.

Main Responsibilities

Travel Arrangements

- Book domestic & international flights as per business requirements and company travel policy

- Arrange hotel accommodations, airport transfers, and local transportation

- Handle urgent & last-minute travel changes, cancellations, and rescheduling

- Coordinate travel itineraries and share detailed travel plans with employees

Visa & Documentation

- Manage visa appointment scheduling and visa processing for multiple countries

- Prepare and verify documentation required for visa applications

- Coordinate with embassies, consultants, and travel agents

- Track visa status and maintain visa records database

Vendor & Cost Management

- Liaise with travel vendors, airlines, hotels, and travel partners

- Negotiate competitive rates and ensure cost optimization

- Maintain travel MIS and expense records

- Ensure compliance with approved travel budgets

Employee Support

- Assist employees with travel queries, insurance, forex,



and documentation

- Provide travel advisories and guidelines

- Support senior management travel coordination

Compliance & Reporting

- Ensure adherence to company travel policy

- Maintain travel database and reports (monthly travel reports, visa tracker, cost analysis)

- Coordinate travel insurance and emergency assistance when required

Required Skills & Competencies

- Minimum of 5 Years of Experience in corporate travel coordination or travel agency operations

- PAN India Travel experience.

- Hands-on experience in visa appointment & visa processing (US/UK/Schengen preferred)

- Knowledge of GDS / booking portals (MakeMyTrip, Booking.Com, etc.)

- Strong communication & coordination skills

- Ability to handle multiple travel requests simultaneously

- Good documentation and follow-up skills

- Proficiency in MS Excel & MS Office

- Experience range would be 5 to 10 Years.

Preferred Qualifications

- Graduate in any discipline (Hospitality/Travel & Tourism preferred)

- Experience in corporate office travel desks is an advantage

Key Attributes

- Detail oriented

- Quick problem solver

- Calm under pressure

- Strong follow-up & coordination ability.

Interested candidates can send their resume on [email protected]

📌 Travel Specialist (India)
🏢 RÖDL India
📍 India