Executive Assistant to the Principal Azlin Consultants

Position Overview
The Executive Assistant is responsible for providing comprehensive administrative and operational support to the Principal, founder and portfolio manager of an investment management business. This includes managing schedules, handling correspondence, coordinating travel, and providing general assistance with day-to-day tasks across both fund operations and personal/family office management.
The ideal candidate will be a highly-organized and detail-oriented individual with excellent communication and interpersonal skills, strong judgment, and the ability to think independently and anticipate needs.
Reporting to: The Principal (directly)

Core Responsibilities

Calendar & Scheduling
Manage the Principal's schedule, including scheduling appointments, meetings, and conferences
Coordinate overlapping professional and personal commitments
Manage calendar conflicts and optimize time allocation across competing priorities
Anticipate scheduling needs and proactively suggest optimal timing
Correspondence & Communication
Handle correspondence, including drafting and responding to emails, letters, and other documents
Compose and send emails and letters on behalf of the Principal
Manage inbox triage and ensure timely, appropriate responses
Maintain skilled tone and confidentiality in all communications
Administrative Support
Provide general administrative support, such as preparing presentations, managing files, and ordering supplies
Maintain office inventory and vendor relationships
Communicate with vendors and service providers on behalf of the Principal
Organize and file documents systematically
Travel Coordination
Coordinate travel arrangements, including booking flights, hotels, and ground transportation
Optimize travel for comfort, cost-efficiency, and schedule alignment
Manage multi-city, multi-week itineraries with family and professional commitments
Handle visa coordination, travel documentation, and logistics
Fund Operations Support




Coordinate logistics for investor meetings, conferences, and fund-related events
Support investor relations workflows and communications
Manage CRM and stakeholder tracking systems
Assist with portfolio company engagement and meeting preparation
Support fund administration coordination with third parties
Personal & Family Office Management
Manage household staff coordination and vendor relationships
Support scheduling for family members and personal commitments
Assist with personal expense management and documentation
Handle home-related administrative tasks
Strategic Support & Problem-Solving
Think through problems independently to identify solutions and propose options
Conduct research and due diligence on companies, travel destinations, and service providers
Prepare briefing materials and synthesize information
Identify patterns, flag risks, and surface issues proactively
Anticipate needs and prevent bottlenecks before they escalate

Essential Qualifications
Non-Negotiable:
Integrity and trust (complete confidentiality, ethical judgment, honest communication)
High school diploma or equivalent
2+ years of experience as an executive assistant or in a similar role
Excellent organizational and time management skills
Strong attention to detail and accuracy
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Discreet and confidential
English and Hindi fluency (minimum)
Core Competencies We Assess:
High Integrity — Confidentiality, ethical judgment, honest communication, trustworthiness




Intellectual Curiosity — Asks positive questions, researches independently, learns continuously, brings ideas
Handles Pressure & Ambiguity — Thrives in fast-paced environments, manages change, works with unclear direction
Thorough & Detail-Oriented — Catches errors early, maintains systems, prioritizes quality
Thinks Outside the Box — Proposes creative solutions, challenges status quo respectfully, finds elegant workarounds
Hungry & Self-Directed — Takes ownership, proactive problem-solver, growth-oriented, self-motivated

Working Style & Expectations
The Principal
Expects independence and proactive thinking
Values people who ask good questions and surface issues early
Appreciates efficiency; respects your time and intelligence
Will give clear direction on priorities, but expects you to problem-solve within that frame
Travels frequently; flexible work arrangements essential
Direct communication style; prefers honest feedback over polished updates
The Role
Autonomy: Own problems end-to-end; make decisions and act. Check in on big calls, but don't ask permission for everyday decisions.
Pace: Fast-moving, multi-priority environment. Your ability to juggle and prioritize matters.
Impact: You directly enable high-level decision-making by organizing chaos into clarity.
Flexibility: Plans change; personal + professional worlds overlap. Adaptability is non-negotiable.
Working Hours & Availability
Core Hours: Monday–Friday 9AM–6PM, Some Saturdays in office.
Availability: Must always be reachable outside of core hours for urgent matters. As principal support to a busy founder, investor relations, and family coordination, emergencies and time-sensitive decisions don't follow standard office hours.
Location, Compensation & Reporting
Location: South Mumbai
Salary: Competitive, commensurate with experience and market rates in Mumbai. Bonus potential based on quality of work done.
Reporting: Direct to the Principal; embedded in daily workflow

📌 Executive Assistant (Mumbai)
🏢 Azlin Consultants
📍 Mumbai