Description

We are seeking a highly detail-oriented and organized Global Supply Representative (GSR) 1/2 to join our ED&T; Requisition and Receipting process. The primary responsibility of this role will be to manage the end-to-end process of creating, submitting, and tracking Purchase Requisitions (PRs) within the Ariba system. The successful candidate will play a critical role in ensuring the efficient management of PR creation , payment processing , maintaining data accuracy, and supporting the team's operational needs.

Responsibilities

- Ariba PR Management:
- Initiate, create, and submit Purchase Requisitions (PRs) in the Ariba system accurately and in a timely manner, adhering to established company policies and procedures.
- Ensure all PRs are properly documented with necessary specifications, quantities, pricing, and supplier information.
- Collaborate with various internal stakeholders to gather requirements and validate PR details.
- Monitor the status of submitted PRs, follow up on approvals, and resolve any discrepancies or issues that arise during the PR lifecycle.
- Assist in reconciling purchase orders with invoices and delivery receipts as needed.

- Data Accuracy & Compliance:

- Maintain meticulous records of all PR activities, ensuring data integrity within Ariba and associated systems.
- Ensure compliance with Ford's procurement policies, financial guidelines, and internal controls.




- Identify and report potential issues or delays in the procurement process.

- Support & Communication:

- Serve as a point of contact for internal inquiries related to PR status and Ariba system processes.
- Provide support to the Audit team by assisting with documentation, reporting, and administrative tasks as required.
- Communicate effectively with suppliers regarding PR-related inquiries and information gathering.
- Participate in continuous improvement initiatives related to Ariba processes and procurement efficiency.

- Problem Solving:

- Proactively identify and resolve common issues related to PR creation and submission.
- Escalate complex problems to appropriate personnel for resolution.

Qualifications

- Education: BCOM/MCOM
- Experience:
- Minimum 1-2 years of experience in an administrative, procurement support, or data entry role.
- Demonstrated experience with Purchase Requisition (PR) creation and management.
- Proficiency in using procurement systems, with specific experience in Ariba strongly preferred.

- Skills:

- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a rapid-paced environment.

📌 ED&T Analyst (Chennai)
🏢 Ford Motor
📍 Chennai