Manage MS Outlook calendars for senior leadership — scheduling, prioritising, and resolving conflicts across internal and external stakeholders
End-to-end travel management: domestic and international bookings, visas, itineraries, and expense claims
Prepare correspondence, presentations and meeting materials using MS Office (Word, Excel, PowerPoint, Outlook)
Coordinate meetings, take minutes, track action items, and follow up on closures
Handle confidential information with absolute discretion

Office Administration
Oversee daily office operations at the datacenter site
Manage vendor relationships for facilities, office supplies, and administrative services, including PO/invoice coordination
Coordinate visitor management and site access formalities in line with datacenter security protocols
Support onboarding logistics for new hires (workstations, ID cards, access, welcome kits)




Organise internal events, leadership visits, and customer/partner site tours
Maintain administrative records, trackers, and office budgets

Requirements
5–8 years of experience as an Executive Assistant, with at least 2 years handling office administration
Advanced proficiency in MS Office and Outlook; comfort with M365 collaboration tools (Teams, SharePoint)
Excellent written and verbal communication in English
Strong multitasking, prioritisation, and stakeholder management skills
Prior experience in infrastructure, real estate, IT/datacenter, or similar fast-paced environments preferred
Willingness to be based full time at the datacenter site

📌 Executive Assistant (Mumbai)
🏢 RMZ
📍 Mumbai