Job Title: Secretary to CEO / Executive AssistantLocation: Bangalore (Work from office)Industry: Information Technology / IT ServicesJob SummaryThe Secretary to the CEO provides executive administrative and coordination support to the CEO in a fast-paced IT services environment. The role requires strong business communication, confidentiality, stakeholder coordination, and the ability to manage executive schedules, corporate documentation, and operational priorities aligned with Indian corporate practices.Key ResponsibilitiesExecutive & Administrative SupportManage CEO’s calendar, appointments, business meetings, and travel arrangements (domestic & international).Prepare MIS reports, presentations, business reviews, and executive dashboards.Maintain strict confidentiality of business strategies, financial data, and HR matters.Screen calls, emails, and official correspondence on behalf of the CEO.Corporate CoordinationCoordinate leadership meetings, board reviews, and client discussions.Prepare meeting agendas, MOM (Minutes of Meeting), and track action items.Facilitate communication between the CEO, department heads, clients, and partners.IT Industry–Specific SupportAssist in coordinating client visits, project reviews,



and vendor interactions.Support proposal submissions, presentations, and internal business reviews.Work closely with HR, Finance, and Delivery teams for operational alignment.Documentation & ComplianceMaintain corporate records, reports, and confidential documentation.Support preparation of internal communications, policy updates, and official letters.Assist in travel expense tracking, vendor coordination, and event logistics.Required QualificationsBachelor’s degree (Business Administration, Commerce, IT, or equivalent).4–8 years experience supporting senior leadership (preferably IT industry).Strong MS Office / collaboration tools proficiency.Excellent business communication skills (verbal & written).Key CompetenciesProfessional confidentiality and integrityStrong organizational and multitasking abilityCorporate communication etiquetteAttention to detail and time managementAbility to work in a energetic IT business environmentPreferred ProfileExperience supporting CXO / senior IT leadership.Exposure to corporate governance, reporting, or client coordination.Knowledge of IT services business operations preferred.

📌 Executive Assistant (Vasanth Nagar)
🏢 Xencia Technology Solutions
📍 Vasanth Nagar