We’re opening a new office in Bangalore and are looking for a highly organized, proactive Executive Assistant / Office Manager to help build and run it day-to-day. This is a ‘Work from office’ role supporting senior leadership while also owning office operations. The right person will be a strong operator who anticipates needs, creates structure, and keeps things running smoothly in a fast-moving environment.Key ResponsibilitiesExecutive SupportCalendar & Time Management: Own complex calendars for senior leadership, proactively prioritizing meetings, resolving conflicts, and ensuring time is aligned with business prioritiesTravel & Logistics: Plan and coordinate detailed travel itineraries, including flights, accommodations, and on-the-ground logistics; manage expense reportingCommunication & Gatekeeping: Serve as a trusted point of contact, managing inbound communication with professionalism and discretion while protecting executive timeMeeting Preparation & Follow-ups: Prepare agendas, materials, and presentations; capture notes and drive follow-through on key action itemsAnticipation & Problem-Solving: Proactively identify needs, surface issues early, and propose solutions without requiring detailed directionOffice ManagementOffice Operations: Build and manage day-to-day office systems, including vendor relationships, supplies, mail, and general logisticsFacilities Coordination: Act as the primary liaison with building management for maintenance, repairs, and overall office environmentCulture & Experience: Plan and execute team events, onboarding experiences,



and in-office rituals that create a positive and productive environmentTechnology & Tools: Support basic IT and office tech needs; troubleshoot issues and help implement new tools and systems as neededProcess Building: Establish and improve scalable workflows for office operations and administrative support as the office growsQualificationsExperience: 5+ years supporting executives, managing office operations, or in a similar high-responsibility administrative roleOwnership & Judgment: Strong sense of accountability with the ability to operate independently, prioritize effectively, and make decisions in ambiguous situationsOrganization & Attention to Detail: Exceptional ability to manage multiple priorities without dropping the ballDiscretion: High level of integrity and professionalism when handling confidential informationTech-Savvy: Proficiency with Google Workspace and Microsoft Office; comfortable learning and implementing new tools (e.g., Slack, Confluence, Jira)Communication: Transparent, concise written and verbal communication skillsAdaptability: Thrives in a fast-paced, evolving environment and is willing to roll up sleeves across a range of tasksNice to HaveExperience supporting Sr managementExperience opening or scaling an officeEvent planning or workplace experience backgroundExposure to budgeting, expense tracking, or basic bookkeepingWhy This RoleThis is an opportunity to play a foundational role in building a new office while working closely with leadership. You’ll have significant ownership, visibility, and the chance to shape how the Bangalore office operates as it grows.

📌 Executive Assistant Office Manager (Vasanth Nagar)
🏢 Mythic
📍 Vasanth Nagar