Job Title: Project Coordinator

Location: Onsite | Full-Time | India (5 Days working) - Night Shift (8:00 PM to 5:00 AM)

Experience: 0-4 Years

Location: Gurugram, Haryana Candidate from Cyber Security or IT background are preferred

Immediate joiners or candidates with a short notice period preferred This role is 5 days' work from office Overview

We are seeking a energetic and detail-oriented Project Coordinator to join our team. This role bridges project execution and resource optimization within our organization. You will support project managers by maintaining schedules and tracking progress while simultaneously optimizing team capacity and assigning personnel strategically to ensure project success.

In addition, you will contribute to various project management workstreams and support program managers with day-to-day activities as needed.

Responsibilities Daily Resourcing Data Entry and Management

Maintain accurate and up-to-date resource information in Workfront for all active projects that you are assigned too.

Input staffing data, availability, and assignments daily

Validate data accuracy and flag discrepancies for program manager review

Monthly Forecasting Meetings and Resource Planning

Attend and coordinate monthly forecasting meetings with program managers and department leads

Translate forecasting discussions into detailed resource plans in Workfront

Consolidate resource needs across multiple brands and departments

Day-to-Day Resource Forecasts and Reports

Generate resource availability reports and labor forecasts via Workfront or PowerBI





Identify resource gaps and potential conflicts in real-time

Prepare comprehensive resource forecast reports with data-driven recommendations

Data Adjustment and Optimization

Adjust resource data based on project changes and business needs

Optimize workload distribution and rebalance staffing as needed

Reconcile discrepancies between planned and actual resource utilization

Brand-Specific Weekly Resource Meetings

Attend weekly brand-specific resource meetings with program managers

Present resource status updates and utilization metrics

Support discussion of resource adjustments and document decisions

Cross-Functional Collaboration and Process Improvement

Collaborate with HR, finance, and program management teams on resource initiatives

Identify opportunities to streamline resourcing processes

Support implementation of system improvements in Workfront

Support Program Managers on Additional Delivery Tasks

Assist with ad-hoc project management requests and deliverables

Support program managers with various day-to-day activities and workstreams as needed

Qualifications

Experience: 1-4 years of experience in resource management, project coordination, operations, or related administrative roles

Workfront Proficiency/Program Management Tools, Microsoft Excel, Microsoft Teams, Power BI

Analytical Skills and Organizational ExcellenceComfort working in a fluid, unpredictable environment with the flexibility to adapt quickly to changing demands and competing priorities.

What We Value

Attention to detail, accuracy, ability to maintain organized systems and resourceful/creative thinkers

📌 Project Coordinator (Gurugram)
🏢 Mjolnir Security India
📍 Gurugram