Core Responsibilities
Reception and communication: Greet visitors, answer and route calls, manage general inboxes, and handle correspondence (email, mail, faxes).
Scheduling and calendar management: Arrange appointments, meetings, conference calls; coordinate meeting rooms and resources; manage executives’ calendars when required.
Document preparation and management: Draft, proofread, format, and distribute letters, reports, agendas, minutes, presentations, and memos.
Record keeping and filing: Maintain paper and electronic filing systems, ensure documents are archived, retrievable, and compliant with retention policies.
Meeting support: Prepare agendas, take and distribute minutes, follow up on action items, arrange catering and equipment.
Travel and expense coordination: Book travel and accommodation, prepare itineraries, process expense claims and reimbursements.
Office supplies and facilities: Monitor and order supplies, coordinate maintenance and service requests, manage vendor relationships.
Data entry and basic bookkeeping: Maintain databases, update contact lists,



process invoices or petty cash as needed.
Confidentiality and compliance: Handle sensitive information discreetly; follow company policies and regulatory requirements.
Customer service and stakeholder liaison: Serve as first point of contact for clients, partners, and staff; escalate issues appropriately.
Ad hoc administrative projects: Support special projects, assist HR or finance with routine tasks, help onboard current staff.

Skills & Competencies
Solid written and verbal communication
Excellent organizational and time-management skills
Attention to detail and accuracy
Proficiency with office software (email, word processing, spreadsheets, calendar tools, video conferencing)
Interpersonal skills and qualified demeanor
Ability to multitask and prioritize under pressure
Confidentiality and discretion
Basic numeracy and record-keeping

Pay: ₹12,767.34 - ₹35,000.00 per month

Benefits
Paid sick time

Work Location: In person

📌 Company Secretary Tiruchirappalli
🏢 Ahok's dentel clinic
📍 Tiruchirappalli