Job DescriptionJob Title

Operations Assistant (Founder’s Office)

Employment Type

Internship to Hire (Commission-Based)

No Stipend | No Salary During Internship

Performance-Based Conversion to Full-Time Employment

Work Mode

Remote / Hybrid / Field Travel (Based on Business Requirements)

Company

Magnetar AI Solutions LLP

About the Role

We are looking for a highly organized, proactive, and execution-focused Operations Assistant to work directly with the Founder in managing day-to-day business operations.

This role is ideal for someone who enjoys coordinating people, solving operational challenges, planning activities, following up on deliverables, and ensuring business operations run efficiently.

You will act as the operational bridge between the Founder, internal teams, clients, and external stakeholders while supporting hiring, planning, reporting, scheduling, and business growth initiatives.

Key Responsibilities1. Founder Support

- Work directly with the Founder on day-to-day operational activities.
- Assist in planning, prioritizing, and executing strategic initiatives.
- Maintain action trackers and ensure assigned tasks are completed on time.
- Prepare daily, weekly, and monthly operational reports.
- Report project progress, risks, and blockers directly to the Founder.
- Organize calendars, meetings, and operational schedules.

1. Recruitment & Hiring Coordination

- Assist in sourcing and screening candidates.
- Coordinate interview schedules with candidates and hiring managers.
- Follow up with applicants throughout the recruitment process.
- Maintain the candidate database and recruitment trackers.
- Coordinate onboarding activities for new interns and employees.
- Ensure all required onboarding documents are collected.

1. Team Operations Management

- Coordinate daily team stand-up meetings and operational syncs.
- Track task assignments and monitor progress.
- Follow up with team members on pending deliverables.
- Escalate delays, blockers, and operational issues.
- Prepare meeting minutes and action items.
- Maintain operational dashboards and status reports.

1. Client Coordination

- Follow up with prospective and existing clients.
- Schedule discovery meetings, demonstrations, and review sessions.
- Track client communication and action items.
- Coordinate with internal teams to ensure timely client deliverables.
- Maintain CRM records and client follow-up schedules.
- Assist in preparing meeting summaries and client documentation.

1. Business Operations Support





- Assist in managing day-to-day business operations.
- Coordinate internal operational activities across departments.
- Support project planning and execution.
- Help prepare business presentations, proposals, and documentation.
- Identify operational bottlenecks and recommend improvements.
- Maintain operational documentation and records.

1. Planning & Business Coordination

- Analyze ongoing activities and anticipate upcoming operational requirements.
- Help predict business priorities and recommend scheduling strategies.
- Coordinate meetings based on project priorities and deadlines.
- Maintain operational calendars and milestone trackers.
- Ensure alignment between founders, teams, and clients.

1. Open-Source Research & Productivity

- Research open-source software and tools for business operations.
- Evaluate AI tools, automation platforms, and productivity software.
- Identify cost-effective alternatives to commercial software.
- Recommend technology solutions to improve operational efficiency.
- Prepare comparison reports and implementation recommendations.

1. Travel & Field Coordination

- Be available to travel with the Founder when required.
- Assist during client meetings, business events, conferences, and networking sessions.
- Coordinate travel logistics, meeting schedules, and documentation.
- Record meeting notes and follow up on agreed action items.

Required SkillsOperations
- Operations Coordination
- Task Management
- Team Coordination
- Scheduling
- Process Management
- Documentation

Communication
- Excellent verbal and written communication
- Skilled email etiquette
- Meeting coordination
- Client communication
- Presentation skills

Planning & Organization
- Time Management
- Calendar Management
- Prioritization
- Multitasking
- Follow-up Management

Analytical Skills
- Critical Thinking
- Problem Solving
- Decision Making
- Operational Analysis
- Business Coordination

Technical Skills
- Microsoft Office
- Google Workspace
- Microsoft Excel
- Google Sheets
- PowerPoint
- Notion
- Trello
- ClickUp
- ChatGPT and AI Productivity Tools

Knowledge of automation tools such as Zapier, Make, n8n,



or similar platforms is an added advantage.

Preferred Qualifications

- Bachelor's degree in Business Administration, Management, Engineering, Commerce, Information Technology, or related fields.
- Fresh graduates are encouraged to apply.
- Prior internship or coordination experience is an added advantage.

Desired Competencies
- Strong ownership and accountability.
- Highly organized and detail-oriented.
- Ability to work under pressure.
- Self-motivated and proactive.
- Professional attitude.
- Strong interpersonal skills.
- Fast learner with adaptability.
- Ability to maintain confidentiality.
- Willingness to travel for business requirements.
- Passion for startups, AI, technology, and business operations.

Key Performance Indicators (KPIs)
- Recruitment coordination efficiency.
- Timely completion of operational tasks.
- Accuracy of reports and documentation.
- Team follow-up effectiveness.
- Client communication responsiveness.
- Meeting scheduling accuracy.
- Operational issue resolution time.
- Founder support effectiveness.
- Adoption of cost-effective open-source solutions.
- Overall operational efficiency improvements.

Career Growth Path

Operations Assistant (Founder’s Office)

↓

Senior Operations Executive

↓

Operations Manager

↓

Chief of Staff

↓

Head of Operations

↓

Director – Business Operations

Compensation

This is an Internship-to-Hire opportunity.

- Commission-Based Internship
- No Stipend
- No Salary during the internship period
- Performance-based incentives may be offered based on contributions.
- Conversion to a full-time paid role based on performance, business requirements, and successful completion of the internship.

Why Join Us?
- Work directly with the Founder on strategic business initiatives.
- Gain exposure to startup operations, AI products, consulting, and technology businesses.
- Learn recruitment, client management, business strategy, operations, and leadership.
- Contribute to real-world projects across multiple industries.
- Build practical experience in business operations and executive coordination.
- Opportunity to grow into leadership roles based on performance and impact.

Equal Opportunity Statement Magnetar AI Solutions LLP is an equal opportunity employer committed to fostering an inclusive, collaborative, and growth-oriented workplace. We welcome motivated individuals who are passionate about operations, business excellence, innovation, and continuous learning.

📌 Operations Assistant (Tiruchirappalli)
🏢 MAGNETAR AI SOLUTIONS
📍 Tiruchirappalli