Position Summary The Transport Supervisor is responsible for monitoring and managing day-to-day transport operations, ensuring smooth movement of own fleet and hired vehicles, optimizing vehicle utilization, maintaining compliance, and controlling expenses.

Core Roles & Tasks

1. Vehicle & Trip Management

- Plan daily vehicle movement (own & hired) as per operational requirements.
- Ensure no idling of own vehicles maintain minimum downtime.
- Monitor trip sheet entries for accuracy and completeness.
- Track transit time against company-defined benchmarks.
- Ensure trips are executed with proper documentation (LR, e-way bill, invoice copy, etc.). 2. Coordination & Communication

- Coordinate with other transporters for vehicle placement and movement.
- Update location head/management on vehicle status & delays.
- Liaise with drivers for trip execution, route planning, and on-road challenges. 3. Financial Handling

- Issue diesel and cash advances to drivers as per approved limits.
- Obtain advance approvals for own vehicles with proper documentation.
- Prepare and send fund requests to accounts team for timely processing.
- Maintain weekly records of trip expenses (diesel, tolls, advances, repairs). 4. Documentation & Compliance





- Collect PODs, challans, and invoices within 23 days of trip completion.
- Ensure vehicle documents (RC, insurance, permits, PUC, fitness certificate) are monitored and renewed on time.
- Circulate advance reminders for document renewals to management. 5. Vendor & Transporter Management

- Obtain rate approval from the location head before assigning trips to other transporters.
- Ensure timely collection of invoices from transport vendors.
- Maintain vendor records for reconciliation. 6. Maintenance & Safety

- Monitor preventive maintenance schedules for all own vehicles.
- Record and track breakdowns, repair work, and tyre replacement details.
- Coordinate with workshop/service team for timely upkeep.
- Ensure drivers follow safety rules and vehicles comply with statutory requirements. Reporting & Records

Daily: Trip sheet, movement update, advance issue register.

Weekly: Expense statement, maintenance summary, vehicle utilization report.

Monthly: Compliance checklist, vendor invoice tracker, cost analysis.

Interested candidates share resume to [email protected]

📌 Opening For Transport Manager (Mumbai)
🏢 Abhyansh Shipping Services
📍 Mumbai