Position Responsibilities

Infrastructure & Facility Management:

Oversee and manage all school facilities to ensure a secure, clean, functional, and aesthetically pleasing environment conducive to learning

Ensure uninterrupted utilities and systems including electricity, water supply, sanitation, power backup, fire protection, security systems, sewage treatment, water purification, and waste management

Plan, coordinate, and supervise repairs, preventive maintenance, renovations, and campus development projects

Manage and maintain school buildings, grounds, utilities, and facilities to meet safety, operational, and aesthetic standards

Ensure efficient use of space, assets, equipment and infrastructure

Oversee housekeeping, horticulture, janitorial, workplace services, and campus cleanliness standards Administrative Operations & MIS: Develop, implement, and monitor efficient administrative systems, SOPs, and operational manuals

Oversee documentation, records management, data integrity, and administrative audits

Develop and manage MIS for daily operations, budgeting, compliance and reporting

Generate monthly/quarterly/annual operational and management reports for senior leadership review Financial Management & Resource Optimization:

Manage allocation and optimal utilization of administrative resources

Prepare administrative and operational budgets, monitor income and expenditure, and ensure cost-effectiveness

Maintain financial records related to administration, transport, facilities, and stores

Promote sustainability, international-mindedness, and inclusive practices within campus operations Vendor, Procurement & Stores Management:

Liaise with vendors and service providers for security, housekeeping, maintenance, transport, catering, and supplies

Negotiate contracts, monitor SLAs, and ensure quality service delivery

Evaluate and empanel vendors as required

Manage procurement, inventory control, monthly reconciliation, and optimum utilization

Ensure transparency, compliance, and cost-effectiveness in procurement processes Security & Safety Management:

Implement, monitor, and continuously improve campus security systems and protocols

Ensure protection of students, staff, visitors, and high-value assets

Oversee security personnel, their deployment,



and regular training

Ensure compliance with health, safety, fire, and premises safety norms

Conduct regular safety drills and emergency preparedness exercises Transport Management:

Supervise school transport operations ensuring safety, efficiency, and regulatory compliance

Manage route planning, vehicle deployment, driver documentation, and vehicle maintenance

Maintain transport-related documentation and expenditure records in coordination with the Transport In-charge Compliance & Legal Matters:

Ensure compliance with all statutory and regulatory requirements including:

PF, ESI, TDS, labour laws

Transport regulations

Health, hygiene, and fire safety

State Education Board and CBSE norms

Manage documentation for licenses, permits, audits, and inspections

Conduct regular compliance audits and implement corrective actions timelines Staffing, Training, Support & Welfare:

Manage support staff and third-party personnel

Identify training needs and arrange training programs for administrative, security, and transport staff

Monitor staff health, safety, and welfare in collaboration with HR

Foster a culture of professionalism, accountability, continuous learning and operational excellence Student & Staff Services:

Oversee administrative support related to:

Admissions

Examinations

School catering

Travel for school trips

General administration and student services

Address operational and administrative concerns impacting student and staff well-being Event Support & Visitor Management:

Plan, organize, and coordinate school events, meetings, and functions

Collaborate with academic and support departments to manage logistics

Develop and enforce visitor management procedures ensuring security compliance Communication & Stakeholder Liaison:

Act as a liaison between school management, parents, vendors, and external stakeholders





Manage official communications, notices and correspondence

Support school outreach, branding and communication initiatives IT Resources, Library & Technology Integration:

Ensure effective functioning of Reception systems, IT Resource Centres, IT Labs, and Library

Oversee maintenance, audits, and upgrades of administrative and operational IT systems

Identify and implement technology solutions to enhance efficiency, communication, and data management

Conduct regular audits (monthly/quarterly/annual) of IT resources and library facilities Emergency Response Planning:

Develop, review, and update emergency response and disaster management plans

Coordinate with internal and external stakeholders for preparedness

Conduct drills, training sessions, and evaluations to ensure readiness

Ensure readiness for unforeseen events and crisis situations Candidate Profile Qualifications and Experience

Education: Graduate/Postgraduate in Administration, Management, or a related field Experience: Minimum 10–15 years of relevant experience in startups/ mid- sized corporates/ business units/ school administration/ facilities, or operations management.

Experience in handling large campuses/ business units, compliance frameworks, and multi-vendor environments preferred Competencies Required

Strong leadership and people management skills

Knowledge of statutory compliances and school regulations

Budgeting, Financial Planning & Cost Control

Vendor and contract management

Crisis Management, Problem-solving & Decision-Making

Excellent communication and coordination abilities

Proficiency in MIS and administrative systems

Technology-driven administrative mindset Personal Attributes

Strategic & Cultural Fit

High integrity and ethical standards with strong compliance orientation

Calm under pressure, with the ability to handle crises and emergencies effectively

Detail-oriented yet capable of maintaining a strategic, big-picture perspective

Proactive and solution-driven, anticipating issues before they escalate

Organized, disciplined, and process-oriented in approach.

Resilient and adaptable to changing regulatory, academic, and operational demands

Technology-driven administrative mindset

📌 Manager - Administration & Operations (Gurugram)
🏢 DPSG-Palam Vihar
📍 Gurugram