Back Office & Accounts Executive – Job Profile Requirement 1 person

Job Title

Back Office & Accounts Executive

Department

Administration & Accounts

Reports To

Accounts Manager / Finance Manager / Managing Director

Job Summary The Back Office & Accounts Executive is responsible for handling day-to-day administrative, accounting, documentation, and coordination activities. The role ensures accurate financial records, timely invoicing, statutory compliance, and smooth communication with customers, suppliers, banks, and internal departments.

Key Responsibilities

Back Office Administration

- Prepare quotations, sales orders, purchase orders, and delivery challans.
- Maintain customer and supplier records.
- Coordinate with Production, Quality, Purchase, and Stores departments.
- Prepare and maintain MIS reports.
- Handle email correspondence and telephone inquiries.
- Maintain office files, records, and documentation.
- Support management with reports and administrative tasks.
- Maintain attendance records and office stationery.

Accounts Responsibilities

- Record day-to-day accounting transactions.
- Prepare sales invoices and tax invoices.
- Record purchase bills and supplier invoices.
- Process customer receipts and supplier payments.
- Maintain cash book, bank book, and petty cash.
- Perform bank reconciliation.
- Maintain accounts receivable and accounts payable.
- Follow up with customers for outstanding payments.
- Prepare monthly financial reports and account statements.
- Assist in budgeting and expense tracking.

GST & Statutory Compliance

- Maintain GST records and documentation.
- Assist in GST return preparation and reconciliation.
- Support TDS calculations and documentation.
- Maintain statutory records required by auditors.
- Coordinate with Chartered Accountant during audits.

Inventory & Documentation

- Maintain inventory records in ERP or accounting software.




- Verify stock-related documents with Stores.
- Prepare dispatch documentation.
- Maintain purchase and sales registers.
- Archive documents for audit and customer requirements.

Required Qualifications

- B.Com, M.Com, BBA, MBA (Finance), or equivalent qualification.
- Certification in Tally ERP/Tally Prime or accounting software is preferred.

Experience

- Fresher: Can be considered with relevant accounting knowledge.
- Experienced: 2–5 years in accounts and back-office administration, preferably in a manufacturing or engineering company.

Required Skills

- Good knowledge of accounting principles.
- Proficiency in Tally Prime, ERP systems, or similar accounting software.
- Working knowledge of GST and TDS.
- Good knowledge of Microsoft Excel, Word, and Outlook.
- Strong documentation and filing skills.
- Positive written and verbal communication.
- Ability to prepare reports and maintain records accurately.
- Strong organizational and time-management skills.
- Attention to detail and accuracy.
- Ability to coordinate with multiple departments.

Key Performance Indicators (KPIs)

- Accuracy of accounting records.
- Timely invoice generation and payment processing.
- Accounts receivable collection performance.
- Accuracy of GST and statutory documentation.
- Timely preparation of MIS reports.
- Documentation accuracy and completeness.
- Customer and supplier query response time.
- Audit observations and compliance.

Working Conditions

- Office-based role within an engineering manufacturing environment.
- Standard office working hours with occasional overtime during month-end closing, audits, or financial reporting periods.
- Frequent interaction with production, purchase, stores, customers, suppliers, banks, and auditors.

Career Progression

- Back Office & Accounts Executive
- Senior Accounts Executive
- Accounts Officer
- Accounts Manager
- Finance Manager
- Administration & Finance Head

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

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