Hospital Tender Management – Team Member

Remote Role

Role Purpose The Hospital Tender Management Intern will support the UK Business remotely. The role includes management of hospital tenders, distributor coordination, off-contract claims processing, and documentation administration. This role provides an excellent opportunity to gain hands-on experience in pharmaceutical hospital operations, procurement processes, distributor management, and cross-functional collaboration with Finance, Commercial, and Supply Chain teams.

Key Responsibilities

Tender Management Support

- Assist with the administration and maintenance of hospital tenders across procurement platforms
- Support the preparation and submission of tender documentation.
- Update and organize tender records and contract documentation.

Distributor Coordination

- Support communication and coordination with hospital distributors, including:
- Mawdsleys
- AAH Pharmaceuticals
- Assist in tracking orders, allocations, and distributor-related queries.
- Maintain accurate records of distributor communications and activities.

Off-Contract Claims Administration

- Assist in the collection, review, and validation of off-contract claim documentation.
- Maintain claim trackers and ensure supporting documentation is complete.
- Follow up with internal stakeholders and distributors regarding claim requirements.
- Support the resolution of routine claim-related queries.

Documentation & Compliance

- Maintain and organize tender, claims, and contract documents.
- Ensure records are accurate, complete,



and stored in line with company procedures.
- Support document reviews and data checks to ensure accuracy and compliance.
- Assist with audit preparation and document retrieval when required.

Finance Support

- Prepare and compile documentation for finance processing.

Reporting & Administrative Support

- Update spreadsheets, trackers, and databases related to tenders and claims.
- Support ad hoc administrative tasks.
- Collaborate with Commercial, Finance, and Supply Chain teams on operational activities.

Skills & Competencies

- Strong attention to detail and accuracy.
- Good organizational and time-management skills.
- Effective verbal and written communication skills.
- Ability to work collaboratively with multiple stakeholders.
- Basic analytical and problem-solving skills.
- Proficiency in Microsoft Office Excel.
- Willingness to learn healthcare, procurement, and pharmaceutical business processes.

Qualifications

- Recently completed a degree in:
- Business Administration
- Healthcare Management
- Supply Chain Management
- Life Sciences
- Or a related discipline

What You Will Gain

- Exposure to NHS hospital tender processes and procurement systems.
- Experience working with distributors such as Mawdsleys and AAH.
- Understanding of pharmaceutical commercial operations and claims management.
- Practical experience in stakeholder management, finance coordination, and contract administration.
- Development of analytical, organizational, and operational skills within a healthcare setting.

📌 Hospital Tender Management - Team Member (Mumbai)
🏢 Cipla
📍 Mumbai