PRINCIPAL ACTIVITIES

EXECUTIVE & STRATEGIC SUPPORT
Act as a trusted support partner to the General Manager, ensuring smooth
day-to-day operations.
Strategically manage the Executive’s calendar to optimize time utilization,
priorities, and business outcomes.
Coordinate schedules, leadership meetings, and strategic events for the
Executive and his team.
Handle highly sensitive information, documents, and communications with
absolute confidentiality and discretion.
Create, design, and review quality presentations, reports, and leadership
communications aligned with business objectives.
Support the planning and execution of executive-led strategic initiatives and
projects by coordinating cross-functional and external stakeholders, managing
timelines, dependencies, risks, and deliverables to ensure successful
completion.
Ensure all leadership materials are transparent, consistent, and professionally
presented.
Develop and manage dashboards or trackers for MD-led initiatives, travel
spend, vendor performance, and key action items.

ADMINISTRATIVE





Visitor & Guest Management:
Manage end-to-end visitor and guest support, ensuring a seamless and
qualified experience.
Coordinate guest agendas, meeting schedules, welcome arrangements, and local
transportation (car, hotel, and transfers) in Mumbai.

Travel, Logistics & Vendor Management:
Lead vendor management for travel and logistics partners, including contract
negotiations, renewals, service agreements, and performance evaluation.
Continuously review and improve travel, and coordination processes to enhance
efficiency and effectiveness.

Others:
Manage day-to-day office operations
Ordering office supplies and managing inventory
Submitting Vendor Invoices for clearance, coordinating with vendors,
suppliers, and the finance department regarding billing queries.

Not in Scope:
Compliance Required Areas
Regulatory Responsibilities
Health and Safety Responsibilities

Requirements

CANDIDATE

📌 Executive Assistant Thane
🏢 CIRCOR Aerospace & Defence
📍 Thane