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Workplace Facilities

Lead - PAN India

Work Dynamics

Reporting to the Director Operations - IFM, the Regional Operations Lead will play a critical role in supporting the day-to-day management of our extensive portfolio spanning over 150 branches and over 5 major offices across a West / North clusters in India. This position will take ownership of operational execution, escalation management, compliance, and reporting functions. Besides taking care of operational responsibilities, to also focus on certain strategic initiatives and program across the whole pan India portfolio.

Overall Key Strategic Responsibilities

Strategic Leadership

Provide input to comprehensive IFM strategies aligned with organizational objectives for a geographically dispersed portfolio

Manage a diverse range of facilities, from retail branches to large office campuses across India

Lead and mentor a large, geographically distributed team of facilities management and technical professionals

Oversee performance, financial management, staff planning and talent management, vendor strategies and overall responsible for performance to client

Support in regional initiatives and program

Technology and Innovation

Actively look into the integration of generative AI and advanced technologies to manage a large, distributed facilities network efficiently

Explore smart building solutions across major offices and adapt technologies for smaller retail branches to optimize energy usage, space utilization, and maintenance schedules

Leverage data analytics to drive informed decision-making and predictive maintenance across the entire portfolio

Sustainability Initiatives

Develop and implement scalable sustainability strategies to reduce the environmental impact across all facilities

Ensure compliance with local and international environmental regulations for diverse facility types

User Experience Enhancement

Collaborate with relevant departments to create consistent, high-quality workplace environments that foster productivity, wellbeing, and satisfaction across all facility types

Implement and manage systems for gathering and acting on user feedback regarding facilities, tailored for both office and retail environments

Ensure that workplace design and amenities align with evolving needs and expectations of diverse user groups

Key Responsibilities for clusters under direct ownership: Operational Management & Execution

Serve as the first point of escalation for operational issues across the diverse facility portfolio





Implement and maintain standardized IFM processes across retail branches and office facilities

Monitor daily operations and ensure service delivery meets established KPIs and client expectations

Coordinate with site teams to address operational challenges and ensure business continuity

Compliance & Audit Management

Lead preparation and response for all internal and external audits across the portfolio

Ensure strict compliance with client's minimum audit standards and regulatory requirements

Conduct regular compliance reviews and implement corrective actions

Maintain comprehensive documentation for audit readiness

Work closely with legal and compliance teams to stay current on regulatory changes

Energy & Sustainability Reporting

Oversee energy consumption tracking and reporting across all facilities as part of regional tracking and reporting

Work with team to identify energy efficiency opportunities and recommendations

Support implementation of sustainability measures across the portfolio

Monitor progress toward sustainability goals and report on achievements

Budget and Financial Management

Develop and manage the IFM budget for the portfolio in charge, balancing the needs of diverse facility types

Identify and implement cost-saving measures without compromising service quality across the network

Provide regular financial reports and analysis to senior management, including performance metrics for different facility categories

Data Analytics & Reporting

Collect, organize, and analyze operational data from across the facility network

Support insights on dashboards for presentation to clients

Identify trends and patterns to inform predictive maintenance strategies

Generate regular performance reports for various stakeholders

Support data-driven decision-making through insightful analytics

Vendor Coordination

Assist in managing day-to-day relationships with service providers across India

Monitor vendor performance against SLAs and escalate issues as needed

Conduct regular vendor performance reviews and provide feedback

Support in vendor negotiations and contract management

Ensure vendor compliance with operational and safety standards

Team Leadership & Development

Directly manage operational supervisors and coordinators across different regions

Provide mentorship and technical guidance to site-based teams

Identify training needs and coordinate skill development initiatives

Assist in talent assessment and succession planning

Ensure teams are equipped to deliver consistent service across all locations

Qualifications

Education and Experience

Bachelor's degree in Facilities Management, Engineering, Operations Management, or related field





8-10 years of experience in facilities management operations, with at least 5 years in a managerial role

Experience managing operations across multiple sites, preferably in retail and commercial office environments

Demonstrated experience in compliance management, audits, and regulatory reporting

Proven track record in energy management and sustainability reporting

Skills and Competencies

Strong understanding of IFM operations, maintenance systems, and industry best practices

Proficient in data analysis and performance reporting

Experience with CAFM systems, BMS, and other facilities management technologies

Knowledge of energy efficiency standards and sustainability practices

Excellent problem-solving abilities with a solutions-oriented approach

Strong project management skills with ability to handle multiple priorities

Excellent stakeholder management and communication skills

Understanding of financial principles as they relate to facilities operations

Personal Attributes

Detail-oriented with exceptional organizational abilities

Proactive and responsible

Location: On-site –Mumbai, MH

Scheduled Weekly Hours: 48

Job Tags

If this resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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📌 Facilities Manager - Operations (Mumbai)
🏢 JLL
📍 Mumbai