Title :- Executive Assistant to CEO

Experience :- 1 to 2 Years Experience

Location :- Bund Garden Rd Sangamvadi, Pune.

:-

- Management Follow-Up & Accountability Tracking

– Track action items and deliverables assigned to management team, branch managers, and other team leads.

– Maintain a live follow-up tracker; proactively chase pending items and flag delays or non-compliance to the Co-Founder before they become problems.

– Prepare a short daily/weekly status summary of open items across the management team.

- Calendar & Time Management

– Own the Co-Founder's calendar end-to-end — scheduling, prioritising, and resolving conflicts across the Tuesday management meeting, strategy sessions, external partner meetings (e.g. university visits), and personal commitments.

– Build in buffer and focus time in line with the Co-Founder's weekly rhythm (ops-focused early week, strategy/growth-focused midweek).

– Send timely reminders and ensure the Co-Founder is briefed with context ahead of every meeting.

- Minutes of Meetings (MOMs)

– Attend key meetings (management reviews, partner discussions, strategy sessions) and prepare clear, action-oriented MOMs within 24 hours.

– Ensure every MOM has owners and deadlines against action items, and feed these into the follow-up tracker.

- Office Administration





– Manage day-to-day admin for the Pune head office — vendor coordination, supplies, courier/documentation, facility upkeep, and coordination with other branch offices as needed.
- Basic Office Accounting

– Track and record day-to-day office expenses, maintain petty cash records, and reconcile receipts.

– Prepare simple monthly expense summaries for the Co-Founder's review and liaise with the accounts team for larger reconciliations.

- Personal & Household Task Management

– Handle personal travel bookings (flights, hotels) for the Co-Founder and family.

– Manage timely insurance premium payments and renewals.

– Support with personal banking tasks (payments, documentation follow-ups, coordination with bank relationship managers).

– Handle other ad-hoc personal errands and appointments with discretion and reliability.

Pay: ₹30,000.00 - ₹35,000.00 per month

Advantages

- Commuter assistance
- Flexible schedule
- Food provided
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):
- How many years of Experience do you have as Executive Assistant?
- What is your current CTC?
- Are you comfortable with Bund Garden Rd Sangamvadi Pune location?
- How soon you can join?

Work Location: In person

📌 Executive Assistant to CEO (Pune)
🏢 Ideal Crew Technology
📍 Pune