Manage MS Outlook calendars for senior leadership — scheduling, prioritising, and resolving conflicts across internal and external stakeholders

End-to-end travel management: domestic and international bookings, visas, itineraries, and expense claims

Prepare correspondence, presentations and meeting materials using MS Office (Word, Excel, PowerPoint, Outlook)

Coordinate meetings, take minutes, track action items, and follow up on closures

Handle confidential information with absolute discretion Office Administration

Oversee daily office operations at the datacenter site

Manage vendor relationships for facilities, office supplies, and administrative services, including PO/invoice coordination

Coordinate visitor management and site access formalities in line with datacenter security protocols

Support onboarding logistics for new hires (workstations, ID cards, access, welcome kits)





Organise internal events, leadership visits, and customer/partner site tours

Maintain administrative records, trackers, and office budgets Requirements

5–8 years of experience as an Executive Assistant, with at least 2 years handling office administration

Advanced proficiency in MS Office and Outlook; comfort with M365 collaboration tools (Teams, SharePoint)

Excellent written and verbal communication in English

Strong multitasking, prioritisation, and stakeholder management skills

Prior experience in infrastructure, real estate, IT/datacenter, or similar rapid-paced environments preferred

Willingness to be based full-time at the datacenter site

📌 Executive Assistant (Mumbai)
🏢 RMZ
📍 Mumbai