: Compliance & Contract Management Specialist

Job TitleCompliance & Contract Management Specialist LocationNoida (Adaptable / Hybrid / Remote)

Experience2-5 years of experience in Contract Management, Compliance, Legal Operations, Vendor Management, Procurement, or Business Operations.

Job SummaryWe are seeking a detail-oriented and organized Compliance & Contract Management Specialist to support contract administration (Master Service Agreements, SoW, CN’s), compliance monitoring, vendor onboarding, and governance activities across the organization.The role will be responsible for managing contract documentation, tracking contractual obligations, ensuring adherence to company policies, coordinating with Legal, Procurement, Finance, and Business teams, and maintaining compliance records. The ideal candidate should possess strong analytical, communication, and stakeholder management skills with a keen eye for detail. The candidate should have strong knowledge of Contractual terms and conditions.

Key ResponsibilitiesContract ManagementReview, track, and maintain customer, supplier, partner, and subcontractor agreements.

Manage the end-to-end contract lifecycle, including drafting support, reviews, approvals, execution, renewals, amendments, and closures.

Maintain contract repositories and ensure proper version control of agreements and supporting documents.

Track contract milestones, renewal dates, expirations, and notice periods.

Coordinate with Legal and business stakeholders during contract negotiations and approvals.

Ensure executed contracts are accurately documented and archived.

Should have strong knowledge on Contractual terms and conditions.

Compliance

ManagementMonitor compliance with contractual obligations, internal policies, and regulatory requirements.

Support vendor onboarding and due diligence processes.

Collect, validate, and maintain compliance documentation,



certifications, licenses, and regulatory records.

Coordinate periodic compliance reviews and audits.

Identify compliance gaps and support remediation activities.

Assist in enforcing governance standards and compliance frameworks.

Risk & Governance SupportIdentify contractual and operational risks and escalate when necessary.

Support risk assessment activities related to vendors, contracts, and business operations.

Ensure adherence to delegation of authority and approval workflows.

Assist in maintaining compliance dashboards and governance reports.

Stakeholder CoordinationAct as a liaison between Procurement, Legal, Finance, Vendor Management, Delivery, and Business teams.

Follow up with internal stakeholders and external vendors for pending actions, approvals, and documentation.

Support contract-related discussions and issue resolution activities.

Provide guidance on contract processes and compliance requirements.

Reporting & DocumentationGenerate periodic reports on contract status, renewals, compliance metrics, and risks.

Maintain accurate records and audit-ready documentation.

Prepare management summaries and compliance reports.

Ensure data accuracy within contract management systems and repositories.

Required

SkillsTechnical SkillsUnderstanding of contract lifecycle management processes.

Knowledge of compliance and corporate governance concepts.

Experience with document management and contract repositories.

Familiarity with ERP, procurement,



or contract management tools such as SAP, Ariba, ServiceNow, Coupa, Oracle, Icertis, or similar platforms.

Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook. Soft SkillsExcellent attention to detail and documentation skills.

Strong communication and stakeholder management abilities.

Analytical thinking and problem-solving capability.

Ability to prioritize multiple activities and meet deadlines.

High level of integrity and confidentiality.

Educational

QualificationsBachelor's Degree in Business Administration, Commerce, Law, Finance, Supply Chain, or a related discipline.

Professional certifications in Contract Management, Compliance, Procurement, or Risk Management will be an added advantage.

Preferred

ExperienceExperience supporting contract administration and vendor governance activities.

Exposure to procurement, supplier management, or legal operations environments.

Knowledge of regulatory compliance requirements and audit processes.

Experience working with global teams and multinational organizations.

Key Performance

Indicators (KPIs)Contract review and processing turnaround time.

Timely execution and renewal of agreements.

Compliance documentation completion rate.

Audit findings and resolution timelines.

Accuracy of contract records and repository management.

Stakeholder satisfaction and issue resolution effectiveness.

Vendor onboarding and compliance completion timelines.

Preferred Candidate

ProfileA proactive professional with 2-5 years of experience in contract administration, compliance, procurement support, or legal operations, capable of managing contract documentation, ensuring policy adherence, collaborating with cross-functional teams, and maintaining high standards of governance and compliance across business operations.

📌 Contract Compliance Manager (Noida)
🏢 HCLTech
📍 Noida