Job Summary

We are seeking a highly organized and experienced Admin Manager to oversee the administrative and facility operations of our growing manufacturing company. The ideal candidate will have a proven background in managing administrative functions in a high-tech or manufacturing environment and will ensure smooth day-to-day office operations, vendor management, compliance, and employee support services.

Key Responsibilities

Administrative Operations

- Manage all office administration, ensuring the smooth functioning of the workplace.

- Develop and implement administrative systems, policies, and procedures.

- Maintain asset records, equipment tracking, and document control protocols.

Facility &
- Infrastructure Management

- Oversee maintenance and security of office and production facilities.

- Ensure compliance with safety standards and local regulations.

- Coordinate with utility and facility service providers (electricity, water, housekeeping, security, etc.).

Vendor &
- Procurement Management

- Manage vendor relationships for office supplies, equipment, and outsourced services.

- Negotiate contracts and service agreements to ensure cost-efficiency and quality.

Compliance &
- Documentation

- Ensure company compliance with statutory, legal, and regulatory requirements.

- Maintain proper documentation for licenses, contracts, and agreements.

- Support internal and external audits.

Team &
- Support Services

- Lead and manage the admin support team (housekeeping, drivers, front office, etc.).

- Support HR and Finance in logistics related to onboarding, events, and employee services.

- Manage travel bookings, accommodation, and local logistics for staff and visitors.

Industrial/Labour Safety

- Monitor and ensure strict adherence to all relevant labour laws, industrial safety regulations, and government compliance requirements (e.g., Factories Act, OSHA standards).

- Formulate, update, and enforce safety policies, SOPs,



and emergency procedures in coordination with the EHS (Environment, Health &
- Safety) team.

- Maintain records of incidents/accidents and lead investigations to determine root causes, preventive measures, and reporting to statutory authorities.

- Ensure fire-fighting equipment is in working condition, conduct regular fire drills, and maintain emergency evacuation plans.

- Keep accurate records of safety audits, training sessions, MSDS (Material Safety Data Sheets), and compliance checklists.

- Liaise with local labour departments, fire services, pollution control boards, and other statutory bodies for inspections, renewals, and clearances.

Technology &

- Security

- Oversee CCTV monitoring and office tech infrastructure.

- Ensure data confidentiality and restricted access to sensitive areas (e.g., R&D; labs, testing zones).

Project Support (Drone Industry Specific)

- Provide administrative support for drone testing sites, demo zones, and government-authorized manufacturing units.

- Coordinate with cross-functional teams for logistics during product trials or field demonstrations.

Required Skills &
- Qualifications

- Bachelor’s Degree in Business Administration, Facilities Management, or related field. MBA or equivalent preferred.

- 8–10 years of relevant experience, preferably in a manufacturing, aerospace, or tech-driven company.

- Strong knowledge of facility and administrative operations in a regulated industry.

- Excellent leadership, problem-solving, and interpersonal skills.

- Ability to manage multiple vendors, contracts, and cross-departmental coordination.

- Familiarity with regulatory bodies such as Municipal Corporation, MSEB.

- Proficiency in MS Office, ERP systems, and admin reporting tools.

Preferred Attributes

- Experience in handling admin operations in R&D; and manufacturing companies.

- Understanding of industrial safety norms and Factory Act compliance.

- Hands-on, proactive, and resourceful personality.

- Solid ethical standards and integrity.

📌 Admin Manager - Pune (Maharashtra)
🏢 SyncUp
📍 Maharashtra