About the Role

We are looking for an organised and proactive Admin & Facility Executive to manage day-to-day office administration, facilities, vendors, and workplace operations. The role will ensure a smooth, safe, clean, and well-maintained office workplace while coordinating with internal teams and external service providers. Key Responsibilities

Office Administration

Manage day-to-day office administration and ensure smooth workplace operations.

Maintain office supplies, stationery, pantry, housekeeping, and other essential requirements.

Monitor office assets, equipment, and inventory records.

Coordinate office maintenance, repairs, and general upkeep.

Manage courier, dispatch, mail, and other administrative activities.

Maintain relevant administrative records, bills, and documentation.

Facility Management

Ensure cleanliness, hygiene, safety, and overall upkeep of the office premises.

Coordinate with housekeeping, security, maintenance, and other facility staff.

Conduct regular checks of office infrastructure and identify maintenance requirements.

Coordinate with landlords/building management for facility-related issues.

Manage utilities and track regular requirements such as electricity, water, internet, and other office services.

Support office events, meetings, employee engagement activities, and other internal requirements.

Vendor Management

Coordinate with vendors and service providers for office-related requirements.

Obtain quotations, compare costs, and coordinate approvals wherever required.





Monitor vendor performance and ensure timely delivery of services.

Maintain vendor records, contracts, invoices, and service schedules.

Support negotiation and renewal of facility and service contracts.

Compliance & Safety

Ensure basic workplace safety and emergency preparedness.

Maintain records related to facility inspections, AMC/service contracts, and compliance requirements.

Coordinate with relevant teams/vendors for fire safety, pest control, electrical maintenance, and other periodic checks. Requirements

2–5 years of experience in administration, facility management, or workplace operations.

Good communication and coordination skills.

Strong organisational and follow-up abilities.

Proficiency in MS Office/Google Workspace.

Ability to manage multiple vendors and administrative tasks simultaneously.

Practical, proactive, and solution-oriented approach.

Ability to work independently and take ownership of day-to-day operational requirements. Key Skills

Office Administration

Facility Management

Vendor Management

Procurement & Coordination

Inventory & Asset Management

Workplace Safety & Hygiene

Documentation & Record Keeping

Communication & Follow-up

Problem Solving What We’re Looking For

Someone who takes ownership of the workplace, is hands-on with day-to-day requirements, follows up proactively, and ensures that employees have a smooth and well-managed office environment.

Location: Noida, Uttar Pradesh

📌 Admin & Facility Executive (Noida)
🏢 TRIGGR
📍 Noida