Key Responsibilities (KRAs)1. Facility &

- Office Management

- Infrastructure Upkeep: Oversee the daily maintenance of office premises, including utilities, HVAC, and cleaning services, ensuring 100% operational uptime.

- Asset Management: Maintain an accurate inventory of office assets (furniture, IT hardware, stationery) and manage the lifecycle from procurement to disposal.

- Safety &
- Security:

Ensure full compliance with fire safety, health, and building regulations; manage security personnel and access control systems.

2. Vendor &

- Procurement Management

- Cost Optimization: Negotiate and manage contracts with service providers (courier, pantry, housekeeping) to achieve at least [X]% annual cost savings.

- Supply Chain Support: Coordinate with vendors to ensure timely delivery of office supplies, preventing stock-outs through proactive inventory tracking.

- Billing &
- Compliance:

Verify and process vendor invoices with 100% accuracy, ensuring all payments align with agreed contract terms.

3.

Operational

Support &

- Coordination

- Travel &
- Logistics:

Manage end-to-end travel arrangements (bookings, visas, local transport) for the management team and staff.

- Event Coordination: Lead the logistics for internal meetings, corporate events,



and training sessions to ensure professional execution.

- Documentation: Maintain a robust filing system (digital and physical) for legal documents, contracts, and internal SOPs.

Required Skills &

- Qualifications

- Experience: 2-3 years in administrative or office management roles.

- Technical: Proficiency in Microsoft Office Suite (Excel is critical) and experience with ERP/Admin software.

- Negotiation: Proven ability to manage vendors and drive cost-efficient procurement.

- Organization: Exceptional multitasking skills with a "solutions-oriented" mindset.

- Communication: Strong verbal and written communication skills for cross-departmental coordination.

Pay: ₹25,000.00 - ₹40,000.00 per month

Advantages

- Health insurance

- Leave encashment

- Provident Fund

Ability to commute/relocate

- Jalandhar, Punjab (Jalandhar): Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Application Question(s)

- Total year of experience in Administration

Education

- Bachelor's (Required)

Experience

- Office management: 2 years (Required)

Location

- Jalandhar, Punjab (Jalandhar) (Required)

Willingness to travel

- 50% (Required)

Work Location: In person

📌 Admin Executive (Gagret)
🏢 MBD Group
📍 Gagret