Key Responsibilities (KRAs)1. Facility & Office Management

- Infrastructure Upkeep: Oversee the daily maintenance of office premises, including utilities, HVAC, and cleaning services, ensuring 100% operational uptime.
- Asset Management: Maintain an accurate inventory of office assets (furniture, IT hardware, stationery) and manage the lifecycle from procurement to disposal.
- Safety & Security: Ensure full compliance with fire safety, health, and building regulations; manage security personnel and access control systems.

2. Vendor & Procurement Management

- Cost Optimization: Negotiate and manage contracts with service providers (courier, pantry, housekeeping) to achieve at least [X]% annual cost savings.
- Supply Chain Support: Coordinate with vendors to ensure timely delivery of office supplies, preventing stock-outs through proactive inventory tracking.
- Billing & Compliance: Verify and process vendor invoices with 100% accuracy, ensuring all payments align with agreed contract terms.

3. Operational Support & Coordination

- Travel & Logistics: Manage end-to-end travel arrangements (bookings, visas, local transport) for the management team and staff.
- Event Coordination: Lead the logistics for internal meetings, corporate events, and training sessions to ensure qualified execution.




- Documentation: Maintain a robust filing system (digital and physical) for legal documents, contracts, and internal SOPs.

Required Skills & Qualifications

- Experience: 2-3 years in administrative or office management roles.
- Technical: Proficiency in Microsoft Office Suite (Excel is critical) and experience with ERP/Admin software.
- Negotiation: Proven ability to manage vendors and drive cost-efficient procurement.
- Organization: Exceptional multitasking skills with a "solutions-oriented" mindset.
- Communication: Strong verbal and written communication skills for cross-departmental coordination.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Provident Fund

Ability to commute/relocate:
- Jalandhar, Punjab (Jalandhar): Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Application Question(s):
- Total year of experience in Administration

Education:
- Bachelor's (Required)

Experience:
- Office management: 2 years (Required)

Location:
- Jalandhar, Punjab (Jalandhar) (Required)

Willingness to travel:
- 50% (Required)

Work Location: In person

📌 Admin Executive (Gagret)
🏢 MBD Group
📍 Gagret