– EA Assistant

Position Details

Job Title: – EA Assistant

Company: Shazia Rice Brand of HR Exports Private Limited

Location: Delhi

Employment Type: Full-Time

Experience: 6 Months to 1 Year

Qualification: Any bachelor’s degree

Reporting To: Executive Assistant (EA) to the CEO/Director

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide administrative and coordination support to the Executive Assistant (EA) of the

CEO/Director. The ideal candidate should possess excellent communication skills, strong follow-up abilities, and the capability to coordinate effectively with multiple departments while maintaining professionalism and confidentiality.

Administration Coordination

- Follow up with concerned departments for pending tasks and provide timely updates.
- Ensure instructions received from the Executive Assistant are properly communicated and followed up.
- Maintain proper records, documents, schedules, and follow-up
- Collect required information and documents from departments on behalf of the Executive Assistant

Travel Arrangement

· Arrange flight tickets, hotel bookings, airport transfers, transportation, and other travel requirements

· Handle changes, cancellations, rescheduling, and other travel-related requirements.

· Maintain records of travel bookings, confirmations, invoices, and related documents

· Coordinate with travel agencies, hotels, airlines, and other service providers.

Exhibition Booking & Documentation

· Coordinate the complete documentation process related to exhibitions and trade shows.

· Communicate with exhibition organizers and obtain booking details, quotations, floor plans, registration forms, and other relevant information.

· Prepare and maintain exhibition booking documents and records.

· Coordinate stall booking, space confirmation, payment documentation, exhibitor registration, and related formalities.





· Follow up with organizers for exhibitor portal access, badges, registration, company profile, product information, catalogues, and other required submissions.

General Administration

· Coordinate and follow up for timely payment of insurance premiums, policy renewals, office-related bills, subscriptions, and other administrative expenses.

· Maintain records of insurance policies, renewal dates, payment confirmations, and related documents.

· Coordinate with insurance brokers, banks, vendors, service providers, and other external agencies for administrative requirements.

· Assist in managing office vendors and service providers, including quotations, invoices, agreements, renewals, and follow-ups.

Required Skills

· Excellent writing and verbal communication skills.

· Professional business email drafting skills.

· Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

· Strong documentation and record-keeping skills.

· Attention to detail and accuracy.

· Ability to handle confidential information with discretion.

· Strong management and problem-solving abilities.

· Why Join HR Exports Private Limited – Shazia Rice?

· Opportunity to build and expand an established FMCG food brand.

· Lead innovative product development initiatives with significant business impact.

· Work in a dynamic, collaborative, and growth-focused environment.

· Completive compensation and career advancement opportunities.

· Exposure to product innovation, market expansion, and strategic business development.

Why Join HR Exports Private Limited – Shazia Rice?

· Opportunity to build and expand an established FMCG food brand.

· Lead innovative product development initiatives with significant business impact.

· Work in a dynamic, collaborative, and growth-focused setting.

· Completive compensation and career advancement opportunities.

· Exposure to product innovation, market expansion, and strategic business

· development.

Work Location: In person

Pay: ₹16,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Admin Executive (Delhi)
🏢 H.R EXPORTS
📍 Delhi