Position Responsibilities:

Infrastructure & Facility Management:

- Oversee and manage all school facilities to ensure a safe, clean, functional, and aesthetically pleasing environment conducive to learning
- Ensure uninterrupted utilities and systems including electricity, water supply, sanitation, power backup, fire protection, security systems, sewage treatment, water purification, and waste management
- Plan, coordinate, and supervise repairs, preventive maintenance, renovations, and campus development projects
- Manage and maintain school buildings, grounds, utilities, and facilities to meet safety, operational, and aesthetic standards
- Ensure efficient use of space, assets, equipment and infrastructure
- Oversee housekeeping, horticulture, janitorial, workplace services, and campus cleanliness standards

Administrative Operations & MIS:

- Develop, implement, and monitor efficient administrative systems, SOPs, and operational manuals
- Oversee documentation, records management, data integrity, and administrative audits
- Develop and manage MIS for daily operations, budgeting, compliance and reporting
- Generate monthly/quarterly/annual operational and management reports for senior leadership review

Financial Management & Resource Optimization:

- Manage allocation and optimal utilization of administrative resources
- Prepare administrative and operational budgets, monitor income and expenditure, and ensure cost-effectiveness
- Maintain financial records related to administration, transport, facilities, and stores
- Promote sustainability, international-mindedness, and inclusive practices within campus operations

Vendor, Procurement & Stores Management:

- Liaise with vendors and service providers for security, housekeeping, maintenance, transport, catering, and supplies
- Negotiate contracts, monitor SLAs, and ensure quality service delivery
- Evaluate and empanel vendors as required
- Manage procurement, inventory control, monthly reconciliation, and optimum utilization
- Ensure transparency, compliance, and cost-effectiveness in procurement processes

Security & Safety Management:

- Implement, monitor, and continuously improve campus security systems and protocols
- Ensure protection of students, staff, visitors, and high-value assets
- Oversee security personnel, their deployment,



and regular training
- Ensure compliance with health, safety, fire, and premises safety norms
- Conduct regular safety drills and emergency preparedness exercises

Transport Management:

- Supervise school transport operations ensuring safety, efficiency, and regulatory compliance
- Manage route planning, vehicle deployment, driver documentation, and vehicle maintenance
- Maintain transport-related documentation and expenditure records in coordination with the Transport In-charge

Compliance & Legal Matters:

- Ensure compliance with all statutory and regulatory requirements including:
- PF, ESI, TDS, labour laws
- Transport regulations
- Health, hygiene, and fire safety
- State Education Board and CBSE norms
- Manage documentation for licenses, permits, audits, and inspections
- Conduct regular compliance audits and implement corrective actions timelines

Staffing, Training, Support & Welfare:

- Manage support staff and third-party personnel
- Identify training needs and arrange training programs for administrative, security, and transport staff
- Monitor staff health, safety, and welfare in collaboration with HR
- Foster a culture of professionalism, accountability, continuous learning and operational excellence

Student & Staff Services:

- Oversee administrative support related to:
- Admissions
- Examinations
- School catering
- Travel for school trips
- General administration and student services
- Address operational and administrative concerns impacting student and staff well-being

Event Support & Visitor Management:

- Plan, organize, and coordinate school events, meetings, and functions
- Collaborate with academic and support departments to manage logistics
- Develop and enforce visitor management procedures ensuring security compliance

Communication & Stakeholder Liaison:

- Act as a liaison between school management, parents, vendors, and external stakeholders




- Manage official communications, notices and correspondence
- Support school outreach, branding and communication initiatives

IT Resources, Library & Technology Integration:

- Ensure effective functioning of Reception systems, IT Resource Centres, IT Labs, and Library
- Oversee maintenance, audits, and upgrades of administrative and operational IT systems
- Identify and implement technology solutions to enhance efficiency, communication, and data management
- Conduct regular audits (monthly/quarterly/annual) of IT resources and library facilities

Emergency Response Planning:

- Develop, review, and update emergency response and disaster management plans
- Coordinate with internal and external stakeholders for preparedness
- Conduct drills, training sessions, and evaluations to ensure readiness
- Ensure readiness for unforeseen events and crisis situations

Candidate Profile

Qualifications and Experience

Education: Graduate/Postgraduate in Administration, Management, or a related field

Experience: Minimum 10–15 years of relevant experience in startups/ mid- sized corporates/ business units/ school administration/ facilities, or operations management. Experience in handling large campuses/ business units, compliance frameworks, and multi-vendor environments preferred

Competencies Required

- Solid leadership and people management skills
- Knowledge of statutory compliances and school regulations
- Budgeting, Financial Planning & Cost Control
- Vendor and contract management
- Crisis Management, Problem-solving & Decision-Making
- Excellent communication and coordination abilities
- Proficiency in MIS and administrative systems
- Technology-driven administrative mindset

Personal Attributes

- Strategic & Cultural Fit
- High integrity and ethical standards with strong compliance orientation
- Calm under pressure, with the ability to handle crises and emergencies effectively
- Detail-oriented yet capable of maintaining a strategic, big-picture perspective
- Proactive and solution-driven, anticipating issues before they escalate
- Organized, disciplined, and process-oriented in approach.
- Resilient and adaptable to changing regulatory, academic, and operational demands
- Technology-driven administrative mindset

📌 Manager - Administration & Operations (Ghaziabad)
🏢 DPSG Vasundhara
📍 Ghaziabad