Manage MS Outlook calendars for senior leadership — scheduling, prioritising, and resolving conflicts across internal and external stakeholders

- End-to-end travel management: domestic and international bookings, visas, itineraries, and expense claims
- Prepare correspondence, presentations and meeting materials using MS Office (Word, Excel, Power Point, Outlook)
- Coordinate meetings, take minutes, track action items, and follow up on closures
- Handle confidential information with absolute discretion

Office Administration

- Oversee daily office operations at the datacenter site
- Manage vendor relationships for facilities, office supplies, and administrative services, including PO/invoice coordination
- Coordinate visitor management and site access formalities in line with datacenter security protocols
- Support onboarding logistics for current hires (workstations, ID cards, access, welcome kits)




- Organise internal events, leadership visits, and customer/partner site tours
- Maintain administrative records, trackers, and office budgets

Requirements

- 5–8 years of experience as an Executive Assistant, with at least 2 years handling office administration
- Advanced proficiency in MS Office and Outlook;

comfort with M365 collaboration tools (Teams, Share Point)

- Excellent written and verbal communication in English
- Strong multitasking, prioritisation, and stakeholder management skills
- Prior experience in infrastructure, real estate, IT/datacenter, or similar fast-paced environments preferred
- Willingness to be based full-time at the datacenter site

📌 Executive Support Specialist (Mumbai)
🏢 RMZ
📍 Mumbai