Hiring: Sr. Executive – Administration

Location: Hyderabad
Work Mode: Hybrid
Experience: 5+ years in administration, corporate travel, travel desk or corporate services
Working Days: Monday to Friday (5 Days a Week)
Working Hours: 10:00 AM to 07:30 PM
Education Qualification: Bachelor's degree in Business Administration, Commerce, Hospitality, Travel & Tourism, or a related field (preferred)
Department: HR & Administration

IMMEDIATE JOINERS ONLY – PRIORITY HIRING

Job Summary & Purpose

Provide centralized back-office administration support from Hyderabad, primarily managing corporate travel and accommodation while coordinating office-supply procurement and vendors for UAE operations.

Key Responsibilities

Travel & Accommodation

- Manage end-to-end air-ticket bookings for business travel, joining, annual leave, repatriation and emergency travel.
- Coordinate with travel desks and agencies, compare options, book within policy and budget, and issue itineraries and e-tickets on time.
- Arrange hotels, ground transportation and visa support for employees travelling on business.
- Negotiate corporate hotel rates, maintain a preferred-hotel list and ensure compliance with approval matrices.
- Validate travel requests against policy, obtain approvals, and coordinate expense submissions and reimbursements with employees and Finance.

Procurement & Vendor Administration

- Coordinate remotely with in office teams and vendors for office supplies, consumables and recurring procurement requirements.
- Float RFQs, compare quotations, raise purchase requisitions or POs, and track delivery to UAE locations.
- Maintain the vendor master, contract repository and renewal tracker; monitor SLAs and escalate performance issues.




- Verify invoices against POs and approvals, coordinate timely payment processing, and resolve discrepancies.

Management Support, MIS & Compliance

- Provide administrative support including meeting scheduling, minutes circulation, calendar coordination, records and correspondence.
- Prepare monthly MIS covering travel spend, vendor spend and supply consumption; highlight budget variances and savings opportunities.
- Maintain accurate, confidential and audit-ready documentation and support internal and external audits.

Professional Certifications

- IATA or another relevant travel-industry certification is an advantage.

Skills & Abilities

- Strong proficiency in MS Office, particularly Excel, Word, PowerPoint and Outlook.
- Working knowledge of GDS, online travel-booking tools and corporate travel platforms is preferred.
- Familiarity with ERP purchase-requisition and purchase-order workflows.
- Basic reporting and data visualization using Excel or Power BI.
- Strong organization, multitasking, communication, discretion and customer-service orientation.
- Ability to work independently in an offshore setup and collaborate across time zones with UAE teams.

Share your resume: [email protected]

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Pay: ₹441,258.10 - ₹800,000.00 per year

Benefits:

- Provident Fund

Ability to commute/relocate:

- Hyderabad, Telangana (Hyderabad District): Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

- Are you join immediately within 7 days notice ?
- Current CTC
- Expected CTC

Work Location: In person

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