Key Responsibilities

- Management Follow-Up & Accountability Tracking

– Track action items and deliverables assigned to management team, branch managers, and other team leads.

– Maintain a live follow-up tracker; proactively chase pending items and flag delays or non-compliance to the Managing Director before they become problems.

– Prepare a short daily/weekly status summary of open items across the management team.

- Calendar & Time Management

– Own the Managing Director's calendar end-to-end — scheduling, prioritising, and resolving conflicts across the Tuesday management meeting, strategy sessions, external partner meetings (e.g. university visits), and personal commitments.

– Build in buffer and focus time in line with the Managing Director's weekly rhythm (ops-focused early week, strategy/growth-focused midweek).

– Send timely reminders and ensure the Managing Director is briefed with context ahead of every meeting.

- Minutes of Meetings (MOMs)

– Attend key meetings (management reviews, partner discussions, strategy sessions) and prepare clear, action-oriented MOMs within 24 hours.





– Ensure every MOM has owners and deadlines against action items, and feed these into the follow-up tracker.

- Office Administration

– Manage day-to-day admin for the Pune head office — vendor coordination, supplies, courier/documentation, facility upkeep, and coordination with other branch offices as needed.

- Basic Office Accounting

– Track and record day-to-day office expenses, maintain petty cash records, and reconcile receipts.

– Prepare straightforward monthly expense summaries for the Managing Director's review and liaise with the accounts team for larger reconciliations.

- Personal & Household Task Management

– Handle personal travel bookings (flights, hotels) for the Managing Director and family.

– Manage timely insurance premium payments and renewals.

– Support with personal banking tasks (payments, documentation follow-ups, coordination with bank relationship managers).

– Handle other ad-hoc personal errands and appointments with discretion and reliability.

Pay: ₹30,000.00 - ₹31,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 StudySmart
📍 India