Job Description – Executive Assistant to Director

Designation: Executive Assistant to Director
Department: Management / Administration
Location: Pune,Baner
Experience: 3–7 Years
Employment Type: Full-Time
Reporting To: Director

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Director to provide comprehensive administrative and executive support. The candidate will be responsible for managing the Director’s schedule, meetings, communication, documentation, follow-ups, and coordination with internal and external stakeholders.

Key Responsibilities

- Manage the Director’s daily calendar, appointments, meetings, and schedules.
- Coordinate and arrange internal and external meetings, including meeting rooms and required documents.
- Handle emails, correspondence, phone calls, and other communication on behalf of the Director.
- Prepare meeting agendas, presentations, reports, MIS, minutes of meetings, and other documents.
- Maintain confidentiality of sensitive company and management information.
- Coordinate with various departments and ensure timely follow-up on tasks assigned by the Director.
- Prepare daily/weekly/monthly status reports and follow-up trackers.
- Monitor pending activities and provide timely updates to the Director.
- Coordinate with customers, vendors, consultants, business partners, and other external stakeholders as required.
- Assist the Director in business-related travel arrangements, hotel bookings, transportation, and travel schedules.
- Maintain important records, files, documents, agreements, and correspondence.




- Support the Director during management meetings, reviews, presentations, and business discussions.
- Draft professional emails, letters, notices, and other official communications.
- Coordinate with HR, Finance, Purchase, Sales, Operations, and other departments for management requirements.
- Ensure timely completion of special assignments and projects given by the Director.
- Handle confidential information with complete discretion and professionalism.
- Perform any other duties or responsibilities assigned by the Director.

Required Skills

- Excellent verbal and written communication skills.
- Strong MS Excel, MS Word, PowerPoint, and Outlook skills.
- Excellent calendar and meeting management skills.
- Strong follow-up and coordination abilities.

Educational Qualification

Graduate in any discipline.
MBA / PGDM / Management qualification will be an added advantage.

Experience

3–7 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role, preferably supporting senior management/directors.

Preferred Candidate Profile

- Smart, presentable, and skilled personality.
- Excellent communication and coordination skills.
- Flexible with working hours when required.
- Strong attention to detail.
- Willingness to travel occasionally, if required.
- Should be comfortable interacting with senior management and external stakeholders.

Salary

Depending on experience, skills, and suitability.

Pay: ₹14,790.02 - ₹48,825.93 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Executive Assistant to Director (India)
🏢 Span Pumps
📍 India