PROJECT ADMINISTRATOR – JOB DESCRIPTION

ROLE SUMMARY

The Project Administrator provides administrative and coordination support across assigned projects. The role is responsible for maintaining project documentation, tracking schedules and deliverables, coordinating meetings, communicating with stakeholders, and ensuring project information is accurate and up to date.

KEY RESPONSIBILITIES

Support the Project Manager with daily project coordination and administration.

Maintain project plans, schedules, trackers, registers, and records.

Monitor project milestones, deadlines, action items, and deliverables.

Arrange project meetings, prepare agendas, record minutes, and follow up on actions.

Coordinate communication among internal teams, clients, contractors, suppliers, and other stakeholders.

Prepare project reports, presentations, correspondence, and supporting documents.

Maintain proper document control, version history, approvals, and filing systems.

Assist with purchase orders, invoices, expenses, budgets, and payment documentation.

Coordinate project resources, travel, site visits, materials, and logistical requirements.

Maintain risk, issue, change, and compliance registers.

Ensure project activities comply with company procedures, contractual requirements, and quality standards.

Identify delays, missing information, and administrative issues and escalate them to the Project Manager.

Assist with project handover, close-out documentation, and lessons-learned records.

Maintain the confidentiality of company, client, employee, and project information.

QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree or diploma in Business Administration, Project Management, Engineering, Construction Management, or a related field.





Two to four years of experience in project administration, project coordination, document control, or a similar role.

Experience supporting multiple projects in a deadline-driven environment.

Understanding of project management processes and reporting requirements.

Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

Experience with Microsoft Project, Primavera, Asana, Monday.com, Jira, or similar software is an advantage.

Experience with ERP, procurement, or document-management systems is desirable.

REQUIRED SKILLS

Robust planning, organizational, and time-management skills.

Excellent written and verbal communication skills.

High attention to detail and accuracy.

Ability to prioritize tasks and meet deadlines.

Strong meeting coordination and follow-up skills.

Ability to communicate professionally with clients, suppliers, employees, and senior management.

Good numerical, reporting, and record-keeping skills.

Ability to work independently and as part of a team.

Strong problem-solving skills, discretion, and professional judgment.

KEY PERFORMANCE INDICATORS

Accuracy and completeness of project documentation.

Timely preparation of reports, meeting minutes, and correspondence.

Timely follow-up and closure of project action items.

Compliance with document-control and project procedures.

Effectiveness of project coordination and stakeholder communication.

Quality of administrative support provided to the Project Manager.

Timely processing of invoices, purchase orders, and project requests.

WORKING CONDITIONS

Primarily office-based, with occasional travel or project-site visits as required.

Additional working hours may be required during critical project phases.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: Hybrid remote in Kochi, Kerala (Kochi)

📌 Project Administrator (India)
🏢 Creatabar
📍 India