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JOB DESCRIPTION – EXECUTIVE ASSISTANT TO DIRECTORPosition

Executive Assistant to Director

Company Name

Revoluno by KitchenDecor

Company Website

https://revoluno.com/

Industry

Modular Furniture / Interior / Furniture Manufacturing

Location

Pune

Department

Management / Administration

Reporting To

Director

Job Type

Full-Time

Work Location

CTS No. 2709, VB Capitol, Survey No. 209, 1A/2, Bhamburda, Bhoslenagar, Shivajinagar, Pune, Maharashtra – 411005

JOB PURPOSE

The Executive Assistant to the Director will provide high-level administrative, business, coordination, and follow-up support to the Director. The role requires excellent organizational skills, strong communication, qualified etiquette, attention to detail, and the ability to coordinate effectively with internal teams, clients, vendors, designers, and other business associates.

The candidate will act as a key coordination point between the Director and various departments to ensure that tasks, follow-ups, meetings, and business activities are completed on time.

KEY RESPONSIBILITIES1. Executive Support

- Manage the Director’s daily calendar, appointments, meetings, and schedules.
- Coordinate and organize internal and external meetings.
- Prepare meeting agendas, presentations, reports, MIS, and required documents.
- Maintain confidentiality of sensitive business and personal information.
- Assist the Director in day-to-day business activities and follow-ups.
- Maintain records of key meetings, discussions, and action points.
- Remind the Director about important meetings, deadlines, commitments, and pending tasks.

2. Business Coordination

- Coordinate with Sales, Design, Production, Purchase, Projects, Accounts, and Administration teams.
- Follow up with respective departments on tasks assigned by the Director.
- Track the progress of important projects and business activities.
- Prepare daily, weekly, and monthly status reports as required.
- Monitor important deadlines, commitments, and pending activities.
- Ensure timely communication and execution of instructions given by the Director.
- Coordinate between departments to resolve pending issues and ensure smooth workflow.

3. Modular Furniture Business Support

- Coordinate with Sales and Design teams regarding modular furniture projects.
- Follow up on project requirements, quotations, designs,



production schedules, and deliveries.
- Coordinate with clients, designers, vendors, and project teams whenever required.
- Track project-related updates and communicate the same to the Director.
- Assist in maintaining proper documentation related to projects and business activities.
- Follow up on pending approvals, payments, material requirements, and project milestones.

4. Client & Vendor Coordination

- Coordinate with existing and prospective clients on behalf of the Director when required.
- Maintain professional communication with clients, vendors, suppliers, consultants, and business associates.
- Schedule client and vendor meetings.
- Follow up on quotations, orders, deliveries, payments, and other business requirements.
- Ensure that important client/vendor concerns are communicated to the concerned department or Director.

5. Follow-Up & Task Management

- Maintain a tracker of tasks assigned by the Director.
- Regularly follow up with concerned team members for timely completion.
- Highlight delays, bottlenecks, and critical pending matters to the Director.
- Ensure closure of assigned tasks within agreed timelines.
- Maintain proper records of pending and completed activities.

6. Reporting & Documentation

- Prepare MIS reports, presentations, summaries, and business updates.
- Maintain confidential files, documents, correspondence, and records.
- Prepare meeting minutes and action-point trackers.
- Maintain proper documentation of important business communications.
- Assist the Director in preparing information required for decision-making.

7. Communication & Administration

- Handle emails, calls, correspondence, and communication on behalf of the Director when required.
- Draft professional emails, letters, messages, and business communications.
- Coordinate travel arrangements, meetings, appointments, and other administrative requirements.
- Maintain professional relationships with internal and external stakeholders.
- Handle confidential information with complete discretion.

REQUIRED SKILLS





- Excellent verbal and written communication skills.
- Strong follow-up and coordination abilities.
- Excellent organizational and time-management skills.
- Solid interpersonal and relationship-management skills.
- Ability to multitask and manage multiple priorities.
- Good attention to detail.
- Professional personality and business etiquette.
- Strong problem-solving and decision-making ability.
- Ability to work independently and take ownership of assigned responsibilities.
- Good knowledge of MS Office, particularly MS Excel, Word, PowerPoint, and Outlook/email.
- Ability to prepare reports, presentations, trackers, and MIS.
- Strong documentation and record-maintenance skills.
- Ability to handle confidential and sensitive information.

CANDIDATE PROFILE

- Graduate in Business Administration, Management, Commerce, or any relevant field.
- Prior experience as an Executive Assistant, Personal Assistant, Management Coordinator, Business Coordinator, or similar role will be preferred.
- Experience in Modular Furniture, Interior Design, Furniture Manufacturing, Construction, Real Estate, or related industries will be an added advantage.
- Should be confident in communicating with senior management, clients, vendors, and internal teams.
- Should be proactive, disciplined, organized, and highly responsible.
- Should be comfortable working in a fast-paced business environment and handling multiple responsibilities.

KEY COMPETENCIES

- Executive & Management Support
- Business Coordination
- Team Coordination
- Client & Vendor Management
- Follow-Up & Task Tracking
- Calendar & Meeting Management
- MIS & Reporting
- Documentation
- Communication Skills
- Time Management
- Confidentiality & Professionalism
- Multitasking & Prioritization

IDEAL CANDIDATE

The ideal candidate will be a well-organized, proactive, and professionally presented professional who can work closely with the Director, understand priorities, coordinate with different departments, ensure timely follow-ups, and take ownership of day-to-day business coordination activities.

The candidate should be comfortable working in a fast-paced modular furniture and interior business environment and should have the maturity, communication skills, and organizational ability required to support the Director effectively.

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person

📌 EA to Director IN INTERIOR DESIGNER (India)
🏢 REVOLUNO BY KITCHENDECOR
📍 India