# JOB DESCRIPTION

## Executive Assistant to Managing Director

**Designation:** Executive Assistant to Managing Director

**Department:** Management / Administration

**Experience:** 2+ Years

**Salary:** ₹25,000 – ₹30,000 per month

**Employment Type:** Full-time

**Location:** Begumpet

### Job Summary

Ambrosia is looking for a highly organized, proactive, and detail-oriented **Executive Assistant to the Managing Director** to provide comprehensive administrative and coordination support.

The ideal candidate should have a minimum of **2 years of experience in an Executive Assistant / Personal Assistant / Management Assistant role**, with strong expertise in **calendar management, meeting coordination, vendor management, communication, and follow-up**.

The candidate will work closely with the Managing Director and will be responsible for ensuring effective management of schedules, meetings, vendors, correspondence, and day-to-day administrative requirements.

### Key Responsibilities

#### 1. Calendar & Schedule Management

* Manage and maintain the Managing Director’s daily calendar and schedule.

* Schedule, coordinate, and prioritize meetings and appointments.

* Ensure timely reminders and follow-ups for important meetings and commitments.

* Coordinate internal and external meetings with clients, vendors, and business associates.

* Effectively manage changes and conflicts in the MD’s schedule.

#### 2. Meeting & Coordination

* Coordinate meetings and ensure all required participants and information are available.

* Prepare meeting agendas, documents, and presentations when required.

* Record and maintain meeting minutes and action points.

* Follow up with relevant teams to ensure timely completion of assigned tasks.

* Maintain a tracker of significant meetings, commitments, and pending actions.

#### 3.



Vendor Management

* Coordinate and communicate with vendors, suppliers, service providers, and external partners.

* Obtain quotations and coordinate negotiations or discussions as directed.

* Maintain vendor records, contracts, quotations, invoices, and related documentation.

* Follow up with vendors regarding deliveries, services, payments, and pending issues.

* Ensure smooth coordination between vendors and internal departments.

#### 4. Administrative Support

* Handle emails, correspondence, documents, and other administrative communication.

* Prepare reports, presentations, spreadsheets, and other documents as required.

* Maintain confidential files and information related to the Managing Director and company.

* Coordinate travel arrangements, accommodation, transportation, and itineraries when required.

* Assist with personal and professional administrative tasks related to the MD, as required.

* Support the MD in day-to-day business and operational activities.

#### 5. Follow-up & Stakeholder Management

* Coordinate with various departments on behalf of the Managing Director.

* Ensure timely follow-up on important tasks and pending matters.

* Maintain effective communication with employees, clients, vendors, and business associates.

* Escalate important issues to the MD in a timely manner.

* Ensure commitments and deadlines are tracked and completed.

### Required Qualifications & Skills





* Bachelor’s degree in any discipline.

* **Minimum 2+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.**

* Proven experience in **calendar and schedule management**.

* Experience in **vendor management and coordination**.

* Strong verbal and written communication skills.

* Excellent organizational and time-management skills.

* Proficiency in **MS Office / Google Workspace**.

* Good working knowledge of **MS Excel, Word, PowerPoint, Outlook, and Google Calendar**.

* Strong follow-up and coordination abilities.

* Ability to handle confidential and sensitive information.

* Ability to multitask and work effectively under pressure.

### Key Competencies

* Excellent organizational skills

* Strong attention to detail

* Proactive approach

* Professional communication

* Time management

* Problem-solving ability

* Vendor and stakeholder coordination

* Strong follow-up skills

* Confidentiality and discretion

* Ability to work independently

### Candidate Profile

The ideal candidate should be **well-presented, dependable, proactive, and highly organized**, with the ability to work closely with senior management. The candidate should be comfortable handling multiple priorities, coordinating with different stakeholders, and ensuring that tasks are completed within deadlines.

### Compensation

**₹25,000 – ₹30,000 per month**, depending on experience, skills, and suitability for the role.

### How to Apply

Interested candidates with relevant experience can share their updated CV along with their current and expected salary details.

**Subject Line:** Application – Executive Assistant to Managing Director

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

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