Job Description: Project Coordinator/ Sales Co-ordinator

Age: Above 25 years

Total Experience: 2 to 4 years.

Salary: Rs. 25000 - 35,000/- per month; hike will be given on last drawn salary.

Department: Projects; Reporting to: Project Managers/Head – Projects & Sales Head

A Project Coordinator acts as the link between the Project Management, Sales/Business

Development, Design, Procurement, Vendors, and Clients to ensure smooth execution of projects

from award to handover.

Sr.

No Key Result Areas Key Skills Role & Responsibilities

1

Client

Coordination

& Relationship

Management

- Client Handling
- Active Listening Skills
- Stakeholder Management
- Professional Email

Writing

- Business Communication
- Appointment Scheduling

⬧ Coordinate with prospective and existing clients regarding

meetings, project discussions, follow-ups, and status updates.

⬧ Manage client communication professionally through calls,

emails, and virtual meetings. Being able to strongly do Sales

Pitch on calls, get client appointments from other businesses

for prospective Interiors' projects.

⬧ Ensure timely response to client queries and maintain strong

customer relationships.

2

Project

Coordination &

Follow-up

Management

- Project Coordination
- Follow-up Management
- Cross-functional

Coordination

- Task Tracking
- Escalation Management
- Workflow Monitoring

⬧ Support Project Managers in tracking project activities,

timelines, deliverables, and pending actions.

⬧ Coordinate between Design, Procurement, Site Execution,

Sales, and Client teams.

⬧ Ensure timely follow-up and closure of project-related action

items.

3

Meeting

Management &

Calendar

Coordination

- Calendar Management
- Meeting Coordination




- Documentation Skills
- Time Management
- Attention to Detail

⬧ Schedule meetings, client visits, site visits, and internal

project review meetings.

⬧ Maintain calendars and ensure stakeholders are informed of

schedules and changes.

⬧ Prepare MOMs (Minutes of Meeting) and track action items.

Preferred Candidature:

✓ Experience in Interior Design, Architecture, Construction, Real Estate, Engineering Services, Fit-

out Projects, or Project Coordination environments.

✓ candidates who hold relevant experience from other industries like Banking and insurance,

Financial advisory services/NBFCs, also open to considering ‘Executive Assistants’ who have

closely worked with CEO/Directors/Functional Heads in both Startups/BPOs/other Mid-sized

organizations.

✓ Ability to handle client concerns professionally and maintain strong business relationships.

✓ High level of accuracy in maintaining records, schedules, and client information.

✓ Strong communication and follow-up skills.

✓ Strong planning and time management skills.

✓ Takes initiative to improve communication and workflow efficiency.

✓ Comfortable interacting with clients, senior stakeholders, vendors, and internal teams.

✓ Highly organized with strong attention to detail.

✓ Ability to manage multiple tasks in a rapid-paced project environment.

Pay: ₹25,000.00 - ₹35,000.00 per month

Experience:

- sales coordinator: 2 years (Required)
- Project management: 2 years (Preferred)
- Stakeholder Coordination: 3 years (Required)
- Interior design: 2 years (Required)
- Construction: 2 years (Required)
- Architecture: 2 years (Required)
- fit out project: 2 years (Required)

Work Location: In person

📌 Project Co-ordinator (India)
🏢 IndiThinkk
📍 India