Job Description – Accounts and Commercials Executive

Company: Mechmeister Engineering Solutions LLP
Location: Bhosari - Moshi MIDC, Pune – Manufacturing Plant
Position: Accounts & Commercial Executive
Working Hours: 9:00 AM to 6:00 PM
Weekly Off: Sunday
Employment Type: Full-time

About the Company

Mechmeister Engineering Solutions LLP is a Pune-based material handling and warehousing solutions company with its own manufacturing facility in Bhosari - Moshi MIDC. We manufacture and supply products such as slotted angle racks, storage systems, decking panels, metal pallets and other warehouse equipment.

We are looking for a responsible and hands-on Accountant to manage day-to-day accounting, statutory compliance, invoicing, purchase documentation, supplier payments, payroll support and inventory-related records for our manufacturing operations.

The ideal candidate should be comfortable working in a small-to-medium manufacturing company where the role requires ownership, accuracy and coordination across accounts, purchase, stores, production and management.

Key Responsibilities1. Accounting & Bookkeeping

- Maintain day-to-day books of accounts and accounting records.
- Record sales, purchases, expenses, receipts, payments and journal entries.
- Maintain accounts receivable and accounts payable.
- Bank reconciliation and cash/bank book maintenance.
- Customer ledger reconciliation and follow-up for outstanding payments.
- Supplier ledger reconciliation and preparation of payment schedules.
- Maintain proper documentation and filing of invoices, bills, vouchers and other financial records.
- Assist in monthly and year-end closing of accounts.
- Coordinate with the external CA/auditor for accounting and statutory requirements.

2. Sales Invoicing & Receivables

- Prepare and issue customer invoices accurately and on time.
- Ensure correct GST, HSN/SAC, quantities, rates and other invoice details.
- Prepare supporting documents such as delivery challans, e-way bills and other required documents.
- Track customer outstanding payments and maintain an updated receivables statement.
- Follow up with customers for overdue payments as required.
- Reconcile customer accounts and resolve discrepancies.

3. Purchase & Supplier Management

- Prepare Purchase Orders based on approved purchase requirements.
- Maintain purchase records and supplier documentation.
- Verify supplier invoices against Purchase Orders, GRNs/material receipts and agreed rates.
- Maintain supplier ledgers and outstanding statements.
- Prepare supplier payment schedules based on due dates and available cash flow.
- Coordinate with purchase/stores/management regarding invoice and payment discrepancies.
- Track advances paid to suppliers and ensure timely adjustment.

4. GST & Statutory Compliance

- Prepare data and coordinate for timely filing of GST returns and related compliance.
- Verify purchase and sales data for GST reconciliation.
- Reconcile purchase invoices with GSTR-2B and identify discrepancies.
- Prepare/coordinate e-way bills and other GST-related documentation.
- Maintain records required for GST audits and assessments.




- Coordinate with the company's CA/tax consultant for GST, TDS and other statutory matters.
- Ensure timely payment and filing of applicable statutory dues.

5. Payroll & Employee Compliance

- Prepare monthly salary calculations based on attendance, leave, advances, deductions and other applicable components.
- Process salary payments and maintain salary records.
- Calculate and coordinate statutory deductions and contributions such as:
- PF, wherever applicable
- ESI, wherever applicable
- Professional Tax (PT)
- TDS on salaries, wherever applicable
- Coordinate timely filing/payment of applicable employee-related statutory compliances.
- Maintain employee salary and reimbursement records.
- Maintain records of employee advances, loans and other deductions.

6. Inventory & Stock Accounting

- Maintain accurate inventory records for raw materials, components, consumables and finished goods.
- Coordinate with stores and production teams for material receipts, issues and transfers.
- Maintain stock statements and inventory reports.
- Regularly reconcile physical stock with book/system records.
- Track material consumption, wastage/scrap and stock adjustments.
- Assist in periodic physical stock verification.
- Identify and report significant stock discrepancies to management.
- Maintain records for subcontracted/job-work materials issued and received.

7. Subcontractor / Job Work Accounting

- Maintain records of materials sent to and received from subcontractors/job workers.
- Verify subcontractor bills against approved work, quantities and agreed rates.
- Prepare subcontractor payment schedules.
- Reconcile subcontractor accounts.
- Track outstanding materials and payments.
- Maintain documentation required for job-work and related statutory compliance.

8. MIS & Management Reporting

Prepare regular reports for management, including:

- Customer outstanding / receivables report
- Supplier outstanding / payable report
- Daily/weekly cash position
- Payment due schedule
- Sales and purchase summaries
- Stock and inventory statements
- Expense reports
- GST and statutory payment status
- Monthly accounts summaries
- Other reports required by management

9. Manufacturing Commercial Support

- Coordinate with production, purchase and stores teams to ensure proper documentation of material movement.
- Maintain proper financial records related to manufacturing activities.
- Assist management in tracking material costs, subcontracting costs and other manufacturing expenses.
- Maintain records of scrap sales and disposal, wherever applicable.
- Ensure proper documentation for inter-location/inter-department material movements, where required.

10. General Administration & Controls

- Maintain systematic physical and digital filing of financial and statutory documents.




- Ensure that all transactions are supported by proper documentation and approvals.
- Maintain confidentiality of company financial and employee information.
- Identify accounting discrepancies, unusual transactions or compliance risks and report them to management.
- Continuously improve accounting and documentation processes.
- Support management during audits, inspections and financial reviews.

Candidate Profile

Education:

- B.Com / M.Com / equivalent qualification preferred.
- Candidates with relevant practical experience may also be considered.

Experience:

- 2–5 years of experience in accounting, preferably in a manufacturing, trading or SME environment.
- Experience with GST, TDS, payroll and statutory compliance is preferred.
- Experience handling supplier/customer accounts will be an advantage.

Skills Required

- Solid knowledge of basic accounting and bookkeeping.
- Good working knowledge of GST and TDS.
- Practical understanding of ESI, PF and Professional Tax.
- Good knowledge of MS Excel / Google Sheets.
- Experience with Tally Prime or similar accounting software.
- Good numerical and analytical skills.
- Strong attention to detail.
- Good follow-up and coordination skills.
- Ability to maintain accurate records and meet statutory/payment deadlines.
- Ability to work independently and take ownership of assigned responsibilities.

Personal Attributes

We are looking for someone who is:

- Reliable and responsible
- Detail-oriented and accurate
- Proactive rather than waiting for instructions
- Comfortable following up with customers, suppliers and employees
- Able to prioritize work and meet deadlines
- Honest and trustworthy
- Comfortable working in a growing manufacturing company
- Willing to handle a broad range of accounts and commercial responsibilities

Key Performance Areas (KPIs)

The candidate will be expected to ensure:

- Timely and accurate invoicing
- Accurate bookkeeping and reconciliations
- Timely GST and statutory compliance
- Timely salary processing
- Accurate supplier/customer ledgers
- Timely supplier payment planning
- Accurate and updated stock records
- Proper subcontractor/job-work accounting
- Timely submission of management reports
- Minimal accounting/documentation errors
- Proper maintenance of financial and statutory records

Compensation

Salary: At par with Industry, depending on experience, skills and suitability.

Working Hours: 9:00 AM – 6:00 PM
Weekly Off: Sunday

Job Location: Moshi, Pune

How to Apply

Interested candidates may share their updated CV along with their current salary, expected salary and notice period.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement
- Paid time off

Application Question(s):

- Have you worked in sheet metal processing (shearing/ laser cutting/press shop/ sheet bending etc)
- Candidates with hands on experience in Tally Prime + GST + Excel + manufacturing will be preffered. Do you think you got the skills and experience in this?

Education:

- Bachelor's (Required)

Experience:

- total work: 2 years (Required)

Work Location: In person

📌 Accounts and Commercial Executive (Pune)
🏢 Mechmeister Engineering Solutions
📍 Pune