Location: Mumbai (Goregaon west )
Employment Type: Full time

About the Role

We are looking for an organized and proactive Executive Assistant + Office Admin to provide administrative and coordination support to senior management while managing day-to-day office administration.

Key Responsibilities

Executive Assistant Responsibilities

- Manage the executive's calendar, meetings, appointments, and schedules.
- Coordinate internal and external meetings.
- Handle emails, calls, correspondence, and follow-ups.
- Prepare meeting agendas, minutes, presentations, and reports when required.
- Coordinate with internal teams and external stakeholders on behalf of the executive.
- Maintain confidentiality of sensitive company and management information.
- Track important tasks, deadlines, and follow-ups.
- Assist with travel arrangements, meetings, and other executive requirements.

Office Administration Responsibilities

- Manage day-to-day office administration and ensure smooth office operations.
- Coordinate with housekeeping, pantry, security, courier, and other vendors.
- Maintain office supplies, stationery, pantry supplies, and inventory.
- Coordinate office maintenance and resolve administrative issues.
- Handle courier, dispatch, and incoming/outgoing documents.
- Maintain records, bills, invoices, and administrative documents.




- Coordinate with vendors and service providers and follow up on pending requirements.
- Assist HR with employee-related administrative activities when required.
- Support office events, meetings, and employee engagement activities.
- Ensure the office is well-maintained, organized, and adequately stocked.
- Perform other administrative and coordination duties as assigned.

Requirements

- Bachelor's degree in any discipline.
- 1-2 years of experience as an Executive Assistant, Personal Assistant, Office Administrator, Admin Executive, or similar role.
- Excellent communication and coordination skills.
- Strong organizational and time-management abilities.
- Good knowledge of MS Office, particularly Excel, Word, PowerPoint, and Outlook/Gmail.
- Ability to handle multiple tasks and prioritize work effectively.
- Professional, presentable, and proactive personality.
- Strong follow-up and problem-solving skills.
- Ability to maintain confidentiality.
- Comfortable coordinating with senior management, employees, and external vendors.

Preferred Skills

- Calendar and schedule management
- Vendor coordination
- Office administration
- Documentation and record keeping
- Event/meeting coordination
- Travel coordination
- MS Office / Google Workspace

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive assistant (Goregaon)
🏢 Mumbai Services
📍 Goregaon