Job Description – Administration Executive

Location: Head Office, Chandigarh
Salary: ₹30,000 per month
Job Type: Full-Time | Desk Job
Experience: 3–6 years preferred
Reporting To: Management / Administration Head

Job Purpose

We are looking for a responsible, organised and mature Administration Executive to manage the day-to-day administrative activities of our Chandigarh Head Office. The role will primarily involve office coordination, documentation, scheduling, vendor coordination and supporting management with smooth administrative operations.

Key Roles & Responsibilities1. Office Administration

- Manage the day-to-day administrative functioning of the head office.
- Ensure the office is well organised, clean and properly maintained.
- Coordinate with housekeeping, security, maintenance and other support staff.
- Maintain office supplies, stationery and other administrative requirements.
- Coordinate repairs, maintenance and service requirements.

2. Management Support

- Assist management with day-to-day administrative requirements.
- Maintain calendars, appointments and meeting schedules.
- Coordinate internal and external meetings.
- Prepare meeting rooms and ensure all necessary arrangements are in place.
- Handle routine correspondence and administrative communication.

3. Documentation & Records

- Maintain important office records, files and documents.
- Ensure proper filing of invoices, bills, agreements and administrative documents.
- Maintain employee-related administrative records where required.
- Prepare basic reports, MIS and administrative statements.

4. Vendor & Service Coordination

- Coordinate with office vendors and service providers.
- Obtain quotations when required and follow up for timely completion of work.
- Track office-related expenses and bills.
- Ensure timely renewal of AMC, maintenance contracts, subscriptions and other office services.

5. Travel & Meeting Coordination





- Assist with travel arrangements for management and employees.
- Coordinate hotel bookings, transportation and meeting arrangements when required.
- Maintain travel-related records and documentation.
- Coordinate arrangements for visitors and business guests.

6. Communication & Coordination

- Coordinate between different departments at the head office.
- Handle routine phone calls, emails and correspondence related to administration.
- Follow up with employees and vendors on pending administrative matters.
- Maintain confidentiality of company and management information.

7. General Administrative Responsibilities

- Monitor daily office requirements and resolve issues promptly.
- Maintain records of office assets and equipment.
- Coordinate courier, dispatch and incoming/outgoing documents.
- Assist in organising company meetings, events and employee activities.
- Take responsibility for ensuring that all administrative tasks are completed on time.

Ideal Candidate

- Graduate with positive communication and organisational skills.
- 3–6 years of experience in administration/office management preferred.
- Good knowledge of MS Office, Excel, Word and email communication.
- Should be comfortable handling multiple responsibilities independently.
- Should have good follow-up and coordination skills.
- Must be punctual, disciplined and detail-oriented.
- Should maintain a professional and presentable personality.
- Mature and stable candidate preferred for a long-term association.
- Ability to maintain confidentiality and deal professionally with senior management.

Key Skills

Administration | Office Management | Coordination | Documentation | MS Excel | Communication | Vendor Management | Scheduling | Follow-ups | Record Keeping

Compensation

₹30,000 per month, depending on experience and suitability.

Work Location

Head Office – Chandigarh

This is primarily a desk-based administrative role and does not involve field sales or extensive travel.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Administration Executive (Chandigarh)
🏢 Samrat HPL
📍 Chandigarh