Job DescriptionJob Title: Secretary to CEO / Executive Assistant
nLocation: Bangalore (Work from office)
nIndustry: Information Technology / IT Services
nJob Summary
nThe Secretary to the CEO provides executive administrative and coordination support to the CEO in a fast-paced IT services workplace. The role requires strong business communication, confidentiality, stakeholder coordination, and the ability to manage executive schedules, corporate documentation, and operational priorities aligned with Indian corporate practices.
nKey Responsibilities
nExecutive & Administrative Support
n
- n
- Manage CEO's calendar, appointments, business meetings, and travel arrangements (domestic & international).n
- Prepare MIS reports, presentations, business reviews, and executive dashboards.n
- Maintain strict confidentiality of business strategies, financial data, and HR matters.n
- Screen calls, emails, and official correspondence on behalf of the CEO.n

nCorporate Coordination
n
- n
- Coordinate leadership meetings, board reviews, and client discussions.n




- Prepare meeting agendas, MOM (Minutes of Meeting), and track action items.n
- Facilitate communication between the CEO, department heads, clients, and partners.n

nIT Industry–Specific Support
n
- n
- Assist in coordinating client visits, project reviews, and vendor interactions.n
- Support proposal submissions, presentations, and internal business reviews.n
- Work closely with HR, Finance, and Delivery teams for operational alignment.n

nDocumentation & Compliance
n
- n
- Maintain corporate records, reports, and confidential documentation.n
- Support preparation of internal communications, policy updates, and official letters.n
- Assist in travel expense tracking, vendor coordination, and event logistics.n

nRequired Qualifications
n
- n
- Bachelor's degree (Business Administration, Commerce, IT, or equivalent).n
- 4–8 years experience supporting senior leadership (preferably IT industr

📌 Executive Assistant (Vasanthanagar)
🏢 Xencia Technology Solutions
📍 Vasanthanagar