Description

Post : Office Assistant

Organisation Name : SVKM NMIMS Global University, Dhule

Job Location : Dhule, Maharashtra

Educational Qualifications :

• Candidate should be a graduate from recognized university

Professional Experience :

• Minimum: 2–5 years of relevant administrative or clerical experience in a University, Educational Institution,
Government Organization, or reputed Corporate Office.

• Fresh graduates with excellent computer proficiency may also be considered for entry-level positions.

Computer Skills

· Microsoft Office Suite (Word, Excel, PowerPoint)

· Microsoft Outlook

· Google Workspace (Docs, Sheets, Drive, Calendar)

· Oracle ERP or equivalent ERP/University Management Systems

· Internet and Email Management

· Document Management Systems

· Data Entry and Report Preparation

· PDF editing and document scanning software

Key Responsibilities

Administrative Support

- Provide day-to-day administrative assistance to the Central Office.
- Assist in preparing, typing, formatting, and filing official letters, circulars, notices, reports, and other documents.
- Maintain physical and electronic filing systems for effective record management.
- Receive, sort, and distribute incoming correspondence and dispatch outgoing communications.
- Maintain confidentiality of official documents and sensitive information.

Office Operations

- Assist in the smooth functioning of the Central Office and support various administrative activities.
- Coordinate with Schools, Departments, and administrative units for routine office work.
- Schedule meetings, maintain office calendars, and arrange meeting logistics.




- Prepare meeting files and assist in recording Minutes of Meetings (MoM), where required.

Documentation & Record Management

- Maintain registers, records, files, and official documentation in an organized manner.
- Ensure proper indexing, storage, retrieval, and archival of documents.
- Update departmental records and administrative databases regularly.
- Support documentation related to admissions, examinations, HR, Finance, Procurement, and other University functions as assigned.

ERP & Data Management

- Perform data entry and update records in Oracle ERP or other University Management Systems.
- Generate routine reports and maintain digital records.
- Verify the accuracy of information before updating the system.
- Assist departments in maintaining accurate administrative data.

Communication & Coordination

- Coordinate with faculty members, administrative staff, students, visitors, and external agencies.
- Attend telephone calls, receive visitors, and direct them appropriately.
- Provide administrative support during university events, meetings, inspections, and accreditation visits.

Office Administration

- Maintain office stationery, consumables, and inventory records.
- Coordinate photocopying, scanning, printing, binding, and document dispatch activities.
- Ensure proper upkeep of office equipment and report maintenance requirements.
- Assist in arranging travel, accommodation, and logistics for official visitors, whenever required.

Compliance

- Follow University rules, administrative procedures, and office protocols.
- Ensure timely completion of assigned work.
- Maintain professionalism, integrity, and confidentiality in all official matters.

📌 Office Assistant (Dhule)
🏢 Nameless
📍 Dhule