Job DescriptionDepartment: Finance | Reporting to: Finance Manager
nThe Aid & Accounts Associate at Cuddles Foundation plays a hands-on role in two closely linked areas — procurement and accounts. On the procurement side, the role manages vendor relationships, coordinates purchase orders, and ensures supplies reach hospitals accurately and on time. On the accounts side, the role handles invoice processing, accounting entries, donor allocation, bank reconciliation, and vendor payment preparation. This position is central to keeping Cuddles' financial operations accurate, timely, and audit-ready.
nA. PROCUREMENT
nVendor Identification & Onboarding
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- Identify and onboard reliable vendors across India to meet the organisation's procurement requirementsn
- Conduct thorough vendor registration and maintain an up-to-date vendor databasen
- Build and maintain qualified working relationships with vendors to ensure long-term reliabilityn

nPurchase Order Processing
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- Process purchase orders accurately and promptly, including urgent requirementsn




- Track price variations and maintain vendor pricing details on the designated dashboardn
- Coordinate PO generation through the dashboard and ensure the correct domestic or FCRA account mappingn

nVendor Coordination & Delivery Tracking
nLiaise with vendors to ensure timely delivery of goods to partner hospitals
nCoordinate with nutritionists to track pending nutrition supplement deliveries and ensure timely distribution
nProvide stakeholders with regular updates on procurement and delivery statuses
nConduct quarterly follow-ups with vendors for balance confirmations and manage reconciliation of outstanding payments
nReimbursements & Hospital Connectivity
nProcess monthly reimbursement claims efficiently
nMaintain accurate records of internet connections across partner hospitals
nB. ACCOUNTS
nInvoice Processing & Accounting Entry
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- Collect, verify, and process invoices in compliance with

📌 Aid & Accounts Associate (Raigarh)
🏢 Cuddles Foundation
📍 Raigarh