Job DescriptionExecutive Assistant to the Principal Azlin Consultants
nPosition Overview
nThe Executive Assistant is responsible for providing comprehensive administrative and operational support to the Principal, founder and portfolio manager of an investment management business. This includes managing schedules, handling correspondence, coordinating travel, and providing general assistance with day-to-day tasks across both fund operations and personal/family office management.
nThe ideal candidate will be a highly-organized and detail-oriented individual with excellent communication and interpersonal skills, strong judgment, and the ability to think independently and anticipate needs.
nReporting to: The Principal (directly)
nCore Responsibilities
nCalendar & Scheduling
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- Manage the Principal's schedule, including scheduling appointments, meetings, and conferencesn
- Coordinate overlapping skilled and personal commitmentsn
- Manage calendar conflicts and optimize time allocation across competing prioritiesn
- Anticipate scheduling needs and proactively suggest optimal timingn
nCorrespondence & Communication
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- Handle correspondence, including drafting and responding to emails, letters, and other documentsn
- Compose and send emails and letters on behalf of the Principaln
- Manage inbox triage and ensure timely, appropriate responsesn
- Maintain professional tone and confidentiality in all communicationsn
nAdministrative Support
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- Provide general administrative support, such as preparing presentations, managing files, and ordering suppliesn
- Maintain office inventory and vendor relationshipsn
- Communicate with vendors and service providers on behalf of the Principaln
- Organize and file documents systematicallyn
nTravel Coordination
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- Coordinate travel arrangements, including booking flights, hotels, and ground transportationn
- Optimize travel for comfort, cost-efficiency, and schedule alignmentn
- Man