Job DescriptionCompany Description
nXolopak India Ltd is a pioneering company in manufacturing sustainable consumable products for HORECA, Bakery and Home/Personal care industry in India. We operate in B2B and institutional business within this segment and have a pan India presence. Our products include single use wooden cutlery, ice-cream sticks and spoons, cake bases, speciality papers, luxury napkins etc. Our prestigious customers include some of the largest brands in the food and ice-cream industry.
nJob Overview
nWe are seeking a highly organized, proactive and detail-oriented Executive Assistant to support the Managing Director and Leadership Team. The role requires exceptional coordination skills, discretion and the ability to manage multiple priorities in a quick-paced environment. The ideal candidate will act as a trusted partner, ensuring seamless executive operations and communication.
nKey Responsibilities (KRAs):
n1. Calendar & Schedule Management
n
- n
- Manage and maintain complex calendars for the MD and leadership teamn




- Coordinate internal and external meetings acrossn
- Prioritize appointments and ensure optimal time managementn
- Handle last-minute changes and schedule conflicts efficientlyn

n2. Travel & Logistics Management
n
- n
- Plan and coordinate domestic and international travel (flights, visas, accommodation, transport)n
- Prepare detailed travel itineraries and briefing documentsn
- Manage travel budgets and ensure cost optimizationn
- Handle travel-related contingencies and on-ground coordinationn

n3. Meeting Coordination & Documentation
n
- n
- Schedule and organize leadership meetings, board meetings and reviewsn
- Attend meetings and prepare accurate Minutes of Meeting (MOM)n
- Track action items and ensure timely follow-upsn
- Prepare presentations, reports and briefing notes for meetingsn

n4. Event & Engagement Management
n
- n
- Plan and execute company events, annual day & offsites activitiesn
- Co

📌 Executive Assistant to MD (Pune)
🏢 Xolopak India
📍 Pune