Job DescriptionWe're opening a new office in Bangalore and are looking for a highly organized, proactive Executive Assistant / Office Manager to help build and run it day-to-day. This is a 'Work from office' role supporting senior leadership while also owning office operations. The right person will be a strong operator who anticipates needs, creates structure, and keeps things running smoothly in a fast-moving environment.
nKey Responsibilities
nExecutive Support
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- Calendar & Time Management: Own complex calendars for senior leadership, proactively prioritizing meetings, resolving conflicts, and ensuring time is aligned with business prioritiesn
- Travel & Logistics: Plan and coordinate detailed travel itineraries, including flights, accommodations, and on-the-ground logistics; manage expense reportingn
- Communication & Gatekeeping: Serve as a trusted point of contact, managing inbound communication with professionalism and discretion while protecting executive timen
- Meeting Preparation & Follow-ups: Prepare agendas, materials,
and presentations; capture notes and drive follow-through on key action itemsn
- Anticipation & Problem-Solving: Proactively identify needs, surface issues early, and propose solutions without requiring detailed directionn
nOffice Management
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- Office Operations: Build and manage day-to-day office systems, including vendor relationships, supplies, mail, and general logisticsn
- Facilities Coordination: Act as the primary liaison with building management for maintenance, repairs, and overall office environmentn
- Culture & Experience: Plan and execute team events, onboarding experiences, and in-office rituals that create a positive and productive workplacen
- Technology & Tools: Support basic IT and office tech needs; troubleshoot issues and help implement new tools and systems as neededn
- Process Building: Establish and improve scalable workflows for office operations and administrative support as the office